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Administrative Associate, Accounting

George Mason University
Fairfax, VA
Commensurate with education and experience.
Closing date
Nov 7, 2023

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Job Details

Administrative Associate, AccountingThe George Mason University School of Business, invites applications for the position of Administrative Associate, Accounting. The primary responsibility is to support the mission of the School of Business, administratively assist the Accounting Area Chair and Accounting faculty members and provide responsive and reliable customer service to all area constituencies. This is a full-time classified staff position with full benefits.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. Mason is the most diverse public university in Virginia and 12th nationally, based on the U.S. News & World Report 2022 Best Colleges list. Washington, D.C. is ranked the 30th most racially and ethnically diverse city nationally amongst cities with a population of at least 300,000 people according to the U.S. News & World Report 2018 Diversity Ranking.The Administrative Associate, Accounting has responsibilities in the following areas:General Office Support:Customer service and support for constituents:Assists students and external parties in making the proper connections in the Area, School, or University to address their needs;Works with appropriate Dean's office staff on financial, personnel, and other administrative matters such as travel, eVA orders, Sedona, recruitment, IT support, check requests, mileage reimbursements, and food and beverage requests;Remains current on all School of Business and University policies;Updates website content;Manages calendar of events and ensures event information is communicated both within the office and to appropriate School teams (i.e., Marketing and Communications, Advancement Office, and Dean's Office) to ensure events are being properly marketed to internal and external stakeholders;Attend trainings on essential job-related functions and systems as specified in the employee developmental plan;Shares findings from training sessions with Dean's Office staff and fellow Area Support staff to understand/assess relationships of School of Business policies and procedures with University guidance; andAssists with the training of new Area Support staff as requested by the School of Business Dean's Office.Accounting Area Chair Administrative Support:Provides support for the Accounting Area Chair:Prepares and tracks all financial requests that require Area Chair approval;Reconciles Dean's Office financial reports with internal records;Prepares budgets for expenses per faculty member when required by Area Chair;Provides budget support as needed for the Area Chair;Provides updates to all regarding School and University events and activities;Schedules appointments for Area Chair;Advises the Area Chair on suggested organizational improvements;Provides administrative support to the Area Chair for the recruiting of new employees (i.e., full time faculty, administrative faculty, classified staff, graduate assistants, and hourly staff) as needed;Assists the Area Chair in coordinating activities with Adjunct faculty;Assists the Area Chair in responding to external constituents; andExecutes other duties and responsibilities as assigned by Area Chair.Area Faculty Support:Administrative support for Area Faculty members:Provides document preparation and editing assistance for exams, reports, correspondence, syllabi, and other instructional material;Processes all copy and print service requests;Orders text books for faculty each term;Processes supply and other orders through eVA system;Assists in the recruiting of graduate assistants using the job applicant tracking system;Administers all aspects of faculty recruitment using the job applicant tracking system;Coordinates office/work station set up and orientation for new faculty members and graduate assistants;Assists faculty members with operational (not technical) aspects of systems including email, Patriotweb, WebCT, Sedona, and other job related systems;Arranges logistics of all Area events and candidate visits;Prepares travel authorizations and reimbursements for all Area faculty/faculty candidates as required and makes associated arrangements;Ensures that all mail, packages, and faxes are delivered to recipients within same day of receiving in the School of Business;Coordinates monthly Area faculty meetings and disseminates information through Area;Maintains Area files for faculty members and ensures proper records retention and disposal; andAssists the Dean's Office with the onboarding of Adjunct faculty.Events Support and Special Project Work:Executes special projects and initiatives as assigned that support the strategic mission of the School.Required Qualifications:Effective oral and written communication skills;Well organized, self-starter, sound interpersonal skills;Ability to follow through and complete tasks;Knowledge of all relevant software related to job responsibilities (i.e., Microsoft Office, Sedona);Must be able to work both independently and as a member of a team; andAdministrative experience.Additional Considerations:Bachelor's degree or equivalent combination of education and experience;Understanding of area and office organization and School of Business administration; andExperience working in a University setting.

For full consideration, applicants must apply for position number 02363z at by September 29, 2023; complete and submit the online application; and upload a cover letter, resume, and list of professional references. We will contact you directly if we require additional materials. Review of applications will begin on October 2, 2023 and continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.


George Mason University is a university with three campuses, each with a distinctive academic focus that plays a critical role in the economy of its region. At each campus, students, faculty, and staff have full access to all the university's resources, while duplication of programs and support services is minimized through the use of technology. In addition to the main campus in Fairfax, the university has campuses in Arlington and Prince William Counties.

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