Provides high-quality administrative assistance and clerical services for the Executive Director of Professional Learning and Federal Program, Title I School Improvement Coordinator, and Title I Coordinator. Communicates effectively with all ACPS, state, and federal stakeholders, establishing and maintaining records; managing division and school-based Title I budgets, compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.Qualifications:Education:
High school diploma or equivalent. Associate degree or college credit equivalent preferredExperience:
Job-related experience within the specialized field with increasing levels of responsibility required. Knowledge of Title I and budgeting experience preferred.Essential Functions:
Specific Duties Related To The Title I Division Office
- Coordinates schedules, meetings, and activities for the purpose of supporting administrator/department staff with operational activities.
- Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) for the purpose of providing documentation in accordance with administrative and legal requirements.
- Maintains all monetary files related to and for the purpose of keeping accurate school financial records for all Title I services (division-wide/school-based)
- Monitors assigned departmental activities and/or program components (e.g. travel arrangements and reimbursements, meetings and events, etc.) for the purpose of ensuring that goals are achieved, target dates are met and financial, legal, and/or administrative requirements are satisfied.
- Prepares a variety of written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written references, and/or conveying information.
- Responds to a variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties, and/or providing direction.
- Supports assigned administrative and department personnel for the purpose of providing assistance with administrative functions.
- Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
- Attends meetings and workshops for the purpose of recording events, conveying and/or receiving information.
- Demonstrates prompt and regular attendance.
- Receives, dates, and distributes all mail, email, and faxes.
- Performs clerical duties related to the Title I program - application, presentations, school board briefs and memos, Title I budgets, Four Week Letters, Right To Know Letter, Annual Title I Meetings
- Performs clerical duties- handles telephone communication, files documents, prepares, copies and distributes documents; composes and transcribes correspondence; maintains department calendar; arranges meeting space; prepares agendas, attends and records minutes for department and community meetings, and ensures equipment, resources and materials are set up in a timely manner.
- Supports the Executive Director of Professional Learning and Federal Programs with Title I travel, supplemental pay, performance contracts, purchase orders, etc.
- Prepares purchase orders, receives and distributes orders; and monitors expenditures for materials and office supplies.
- Operates office technology and equipment (copiers, fax, laminator, etc.); prepares documents using Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and other software)
- Duplicates collates, and disseminates written materials to local schools and other appropriate personnel
- Special projects for Title I staff, as assigned by the Executive Director of Professional Learning and Title I Programs (Time & Effort, Inventory, Comparability, FACE, etc.).
- Completes registration and travel documents for Title I staff.
- Maintains data and records related to Title I programs.
- Sets priorities and performs duties; accordingly, works independently.
- Exhibits a comprehensive knowledge of the Title I program.
- Promotes positive relationships with school personnel, central office staff, and the Title I community.
- Performs all other duties as assigned by the appropriate supervisor.
Public Health Compliance
- Criminal Justice Fingerprint/Background Clearance.
- Tuberculosis Skin Test.
- Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
- Must follow safety and health protocols.
Central Office Salary Range:
$41,932.80 - $51,571.20 / Support SUP-18 Shift Type: