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Administrative Assistant I - Title I Division Wide Office

Alexandria City Public Schools
Alexandria, Virginia
Closing date
Nov 10, 2023

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Full Time
Career Level
Entry Level

Job Details

Job Description:

Provides high-quality administrative assistance and clerical services for the Executive Director of Professional Learning and Federal Program, Title I School Improvement Coordinator, and Title I Coordinator. Communicates effectively with all ACPS, state, and federal stakeholders, establishing and maintaining records; managing division and school-based Title I budgets, compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.


Education: High school diploma or equivalent. Associate degree or college credit equivalent preferred

Experience: Job-related experience within the specialized field with increasing levels of responsibility required. Knowledge of Title I and budgeting experience preferred.

Essential Functions:
  • Coordinates schedules, meetings, and activities for the purpose of supporting administrator/department staff with operational activities.
  • Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) for the purpose of providing documentation in accordance with administrative and legal requirements.
  • Maintains all monetary files related to and for the purpose of keeping accurate school financial records for all Title I services (division-wide/school-based)
  • Monitors assigned departmental activities and/or program components (e.g. travel arrangements and reimbursements, meetings and events, etc.) for the purpose of ensuring that goals are achieved, target dates are met and financial, legal, and/or administrative requirements are satisfied.
  • Prepares a variety of written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written references, and/or conveying information.
  • Responds to a variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties, and/or providing direction.
  • Supports assigned administrative and department personnel for the purpose of providing assistance with administrative functions.
  • Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
  • Attends meetings and workshops for the purpose of recording events, conveying and/or receiving information.
  • Demonstrates prompt and regular attendance.

Specific Duties Related To The Title I Division Office
  • Receives, dates, and distributes all mail, email, and faxes.
  • Performs clerical duties related to the Title I program - application, presentations, school board briefs and memos, Title I budgets, Four Week Letters, Right To Know Letter, Annual Title I Meetings
  • Performs clerical duties- handles telephone communication, files documents, prepares, copies and distributes documents; composes and transcribes correspondence; maintains department calendar; arranges meeting space; prepares agendas, attends and records minutes for department and community meetings, and ensures equipment, resources and materials are set up in a timely manner.
  • Supports the Executive Director of Professional Learning and Federal Programs with Title I travel, supplemental pay, performance contracts, purchase orders, etc.
  • Prepares purchase orders, receives and distributes orders; and monitors expenditures for materials and office supplies.
  • Operates office technology and equipment (copiers, fax, laminator, etc.); prepares documents using Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and other software)
  • Duplicates collates, and disseminates written materials to local schools and other appropriate personnel
  • Special projects for Title I staff, as assigned by the Executive Director of Professional Learning and Title I Programs (Time & Effort, Inventory, Comparability, FACE, etc.).
  • Completes registration and travel documents for Title I staff.
  • Maintains data and records related to Title I programs.
  • Sets priorities and performs duties; accordingly, works independently.
  • Exhibits a comprehensive knowledge of the Title I program.
  • Promotes positive relationships with school personnel, central office staff, and the Title I community.
  • Performs all other duties as assigned by the appropriate supervisor.

  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.


Primary Location:
Central Office
Salary Range:
$41,932.80 - $51,571.20 / Support SUP-18
Shift Type:


Alexandria City Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups. They are economically diverse, but all are rich in that the residents of Alexandria are dedicated to ensuring that each and every one of them achieves success.

The children of Alexandria have benefited significantly from the strong support of City Council and the Alexandria community over the years. Tremendous gains have been made in student achievement and ACPS continues to be in the forefront of technology integration.

T.C. Williams High School is on the cutting edge, both inside and out. The award-winning building features numerous environmentally sound features, such as a 450,000-gallon underground cistern that collects and stores rainwater for building use, and a rooftop garden that provides stormwater management. The redesigned educational program at T.C. consists of smaller learning communities designed to increase academic achievement and the level of student engagement. Students feel more connected to caring adults, and teachers have more opportunity to know and support their students.

The City of Alexandria was recently named one of the Top 100 Communities for Young People by America's Promise, partly because of the quality of our schools and programs. A recent City survey indicates that the number of people who made the decision to live in Alexandria based on the quality of the schools has increased since 2004. We have many reasons to celebrate. ACPS is truly an urban success!

Company info
2000 N Beauregard St

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