Supervisory Financial Analyst

Duties

This position will report to the Payment Management Branch Chief in the Finance and Procurement Office (FPO), Finance and Accounting Division (FAD), Disbursing and Reconciliation Section (DRS). The FAD is seeking a self-motivated professional Supervisory Financial Analyst to join its team. The incumbent will manage and supervise the day-to-day operations of the disbursement and reporting section. The ideal candidate must have supervisory experience and expert knowledge and skills in providing analysis and recommendations over the broad spectrum of financial and operational management.

The duties of this position include, but are not limited to:

Managing and supervising the day-to-day operations of the disbursement and reporting section and ensuring the staff performs section responsibilities accurately and timely.

Serving as the first-line supervisor and providing technical and administrative supervision to staff responsible for disbursement operations; assigning work and monitors staff performance; preparing performance plans; and approving leave requests and timesheets timely.

Reviewing staff work papers, vouchers, payment schedules, reports, and reconciliations to ensure adherence to the prescribed policies and standards, and the quality and effectiveness of work completed or in development.

Managing and supervising the day-to-day disbursement certifications and payment cancellations (Treasury checks and Electronic Funds transfers) of federal and non-federal payments on behalf of all United States Court Units, Federal Public Defender Organizations (FPDO) and Administrative Office of US Courts (AOUSC) program offices.

Ensuring the staff prepares check re-issuance packages for disbursements timely.

Overseeing the worker's compensation and unemployment disbursement functions as well as payments and collections for federal entities.

Preparing and analyzing payment and disbursement data between the Judiciary's financial system of records and U.S. Treasury Systems for accuracy.

Developing and updating procedures and ensure the timely, accurate, and proper reporting of the Judiciary's external reporting requirements for Internal Revenue Service (IRS) tax compliance of 1099s, 1042s, and returns.

Serving as a Certifying Officer in the US Treasury systems; and approving payments for federal and non-federal vendors.

Participating in staff recruitment and in-house training and ensuring staff development programs are used effectively; coordinating with all appropriate offices to ensure integrated, coordinated, and effective support is provided as required; and developing and prescribing necessary procedures for assessing the quality of service.

Serving as an advisor for disbursing matters; utilizing expert knowledge and skill to apply innovative approaches; identifying emerging problems, and using advanced techniques or methodologies on a variety of complex technical and systemic problem areas; and providing analysis and recommendations over the broad spectrum of financial and operational management issues.

Responding to external audit requests by providing sampled financial transactions, schedules, and reconciliation documentation.

Establishing and maintaining effective working relationships on matters relating to financial and disbursing management operations with other organizations, such as programs and management components, external auditors, intergovernmental financial management groups, and other appropriate organizations.

Keeping abreast of latest payment management initiatives through active participation and collaboration with the Treasury.

Requirements

Conditions of Employment

CONDITIONS OF EMPLOYMENT

All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens / . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .

All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.

New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/ .

All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.

You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.

If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience : Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience must demonstrate experience in ALL areas defined below:

• Managing and overseeing the day-to-day disbursement and reporting operations;
• Preparing and reconciling payment and disbursement data between financial system and U.S. Treasury systems; and
• Managing and updating procedures and ensuring timely, accurate, and proper reporting of external reporting requirements for tax compliance.

Education

This position does not require education to qualify. However, a bachelor's degree (BA or BS) from a four-year college or university in finance, business, or a related field is highly desired.

Additional information

The AO is an Equal Opportunity Employer.