Grants Specialist (financial Specialist Ii)

Fairfax, Virginia
$66,103.86 - $110,173.86 Annually
Sep 19, 2023
Sep 30, 2023
Full Time
Job Announcement

The Department of Neighborhood and Community Services (NCS) is part of the Fairfax County Health and Human Services System and provides a wide variety of critical programs and supportive services to County residents of all ages. This position is a great opportunity to make an impact in the local community and help provide critical resources and services to County families and children. We are looking for a highly motivated individual with a passion for public service and a desire to work in a fast-paced environment. Under the direct supervision of the Finance Specialist IV in NCS Head Start, this position will serve as the grants specialist; primarily responsible for Delegate (subrecipient) monitoring and oversight. The position is responsible for performing a variety of analytical, reporting, grants management, and contract administration functions in support of the Head Start and Early Head Start programs. An individual with experience in federal grants management and a clear understanding of 2 CFR 200 is strongly preferred.

As part of the NCS Finance and Procurement Division, works with the Fairfax County Head Start program. Works with other finance and budget professionals on the team as well as Head Start program staff to ensure the smooth operation of NCS financial processes within Head Start. Serves as a grants specialist for the Head Start Program and ensures that financial activity complies with federal, state, and county policies and procedures. Specific duties and responsibilities include, but are not limited to:
  • Assists in developing written monitoring plans and procedures for delegate (subrecipient) monitoring in compliance with federal regulations.
  • Monitors revenues and expenditures of multiple funding streams, including delegate agencies and the County run childcare centers, on a regular basis. Works with delegate agencies to manage their funds.
  • Conducts and documents the federal fiscal subrecipient monitoring requirements. Coordinates regularly scheduled federal reviews and special audits of the delegates. Assists with delegate agency corrective action plans and single audit requirements.
  • Ensures the delegate fiscal activities are in compliance with program and federal requirements.
  • Assists with the development and implementation of a complex cost allocation plan for both the grantee and delegate agencies in compliance with federal regulations. Coordinate the proper cost allocation of expenses and revenues for the delegate agencies. Distribute and train delegates on the cost allocation methodology and procedures as the plan is updated or revised.
  • Creates and coordinates subaward agreements for delegate agencies.
  • Provides training and technical assistance on fiscal issues to delegate agencies. Coordinates and performs training in response to audit deficiencies, potential areas of weakness in internal control structure, areas of fiscal non-compliance, and areas of concerned as needed for the delegates agencies. Coordinates and recommends training for delegate agency fiscal staff.
  • When needed, assists the fiscal manager in preparing Head Start/Early Head Start financial reports and budgets for the Department of Health and Human Services, other county agencies, and external auditors.
  • Assists with the development/modification of written policies and procedures for the Office for Children Head Start Program to ensure compliance with federal regulations. Maintains and updates existing policies and procedures as federal, state, and county regulations change. Assists with the coordination of the application and compliance of written financial policies and procedures for delegate agencies.
Note: The salary will not exceed the midpoint of the advertised salary range ($88,138.96).

Schedule: For special assignments/deadlines, alternate flex schedule or comp time may be required.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Prepares and/or analyzes financial data and makes recommendations;
  • Plans, organizes and participates in the reconciliation of funds;
  • Prepares long range revenue and expenditure estimates necessary to forecast economic feasibility of various projects;
  • Reviews and verifies postings to appropriate ledgers and subsidiary accounts;
  • Prepares or assist development of the agency budget and monitors budget status.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge of generally accepted accounting principles;
  • Ability to prepare, interpret and analyze financial reports and statements;
  • Ability to develop and apply budget, procurement, and payment procedures in accordance with established county policies.

Employment Standards

Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field that has been supplemented by at least six credit hours of basic accounting principles and concepts; plus two years of professional-level finance or business administration experience. A master's degree in a related field or CPA may substitute for one year of experience.

Valid driver's license.

The appointee to this position will be required to complete a criminal background check, Child Protective Services Registry check, and a driving record check to the satisfaction of the employer.

Additional Work Schedule Requirements: Some evenings and weekend work may be required to satisfy program requirements. For special assignments/deadlines, alternate/flex schedule or comp time may be an option.

  • Five (5) years of experience in federal grants financial management, with Head Start funding preferred.
  • Five (5) years of experience using an Enterprise Resource System (ERP) or electronic financial management system such as SAP.
  • Self-motivated team player with excellent interpersonal, oral, and written communication skills.
  • Experience in federal grant monitoring/auditing of subrecipients.
  • Strong organizational and time management skills with ability to multitask.
  • Exhibits great attention to detail and accuracy, and able to follow and interpret policies and procedures.
  • Demonstrated experience developing and providing training and technical assistance to end users.
  • Proficiency in Microsoft Excel.
  • Demonstrated ability to lead and manage projects and processes.

Work is generally sedentary in nature. However, incumbent may be required to do some walking, standing, bending, and carrying items up to 25 pounds. Ability to operate keyboard-driven equipment. Ability to communicate verbally and in writing. Sufficiently mobile to attend meetings at various locations and make presentations to county staff and community. All duties performed with or without reasonable accommodations.

Panel Interview and may include a practical exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.


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