Senior Specialist, Health Supply Chain Finance

Working from home
Sep 16, 2023
Oct 16, 2023
Full Time
Chemonics seeks a Senior Specialist, Health Supply Chain (HSC) Finance to support the Global Health Supply Chain-Procurement and Supply Management (GHSC-PSM) project. The Sr. Finance Specialist is responsible for monitoring and completing tasks related to GHSC-PSM financial management and tasks related to new business, technical capacity, and management and leadership. The Sr. Finance Specialist may supervise an associate and reports to the Sr. Director, HSC Finance. We are looking for individuals who have a passion for making a difference in the lives of people around the world!

GHSC-PSM is the primary vehicle through which the U.S. Agency for International Development (USAID) procures and provides health commodities for countries receiving U.S. government foreign assistance. GHSC-PSM also provides technical assistance to improve the efficiency, reach, and sustainability of in-country supply chains and is supported with funding from the U.S. President's Emergency Plan for AIDS Relief, the U.S. President's Malaria Initiative, USAID's family planning and reproductive health program, and USAID's maternal and child health program.

Responsibilities Include:
  • Manages day-to-day support to project teams and client, including communicating and assisting with HQ and field-office requests and adherence to GHSC-PSM prime contract financial requirements. Supports the implementation of financial management best practices and risk mitigation strategies and approaches.
  • Manages financial aspects of the project's contract by reviewing monthly invoices to ensure accuracy and compliance with contract provisions. Responsible for monitoring monthly costs using contract budget monitor, tracking contract expenditures against budget and total obligated funds.
  • Manages reforecasting for subcontractor costs using level of effort (LOE) and recruitment updates, and subcontractor pipelines; works closely with Country Teams and the GHSC-PSM IDIQ PMU Subcontracts team.
  • Manages the preparation of documentation and backup for letter of credit (LOC) drawdowns, manages drawdowns, and liaises with Cash Management on drawdown information submission and administration.
  • Ensure the accuracy of re-forecasts for GHSC-PSM HQ budget and country budgets; supports monthly headquarters and Country Programs re-forecasts in budget monitor tool. .
  • Manages updates to the subcontractor dashboard and subcontractor headcount spreadsheet.
  • Performs invoice review and corrections for GHSC-PSM HQ invoice; ensures accuracy; reviews final invoice and ensures budget monitor is updated with actuals.
  • Assists GHSC-PSM HQ and Country Teams with timesheet and User Defined Fields (UDF) corrections; responds to ad-hoc invoicing questions.
  • Supports staff capacity building on utilization of the budget monitor tool and financial management best practices.
  • Responds to questions regarding UDFs and financial procedures; works with support divisions to make corrections as part of the for GHSC-PSM HQ invoice review process.
  • Tracks LOE and spending against contract ceilings and obligations, in coordination with GHSC-PSM Finance teams.
  • Provides backstopping support to GHSC-PSM Task Order Directors, or another designated team, as assigned.
  • Provides surge capacity support to GHSC-PSM Country Teams, as appropriate.
  • Responsible for reviewing and determining causes for variances to the budget and ensuring required notices are sent to the contracting officer regarding status of funds.
  • Manages recruitment of long- and short-term project personnel in accordance with Chemonics' practice and pertinent U.S. government regulations, as appropriate.
  • Conducts field visits, including conducting training, conducting or responding to audits, providing input to work planning, conducting technical research, and performing other operational tasks.
  • Promotes Chemonics by attending external events, networking with clients and counterparts, articulating a solid understanding of Chemonics' past and present portfolio, effectively representing the company's history, values, and standards, and identifying and developing business leads.
  • Actively engages in technical practice of relevance to areas of interest or focus, sharing information and best practices learned with the company.
  • Holds leadership roles on proposal teams and mentors others.
  • Performs all tasks and responsibilities demonstrating behaviors associated with Chemonics' values and competencies at all levels in the company.
  • Identifies issues or potential risks and makes informed decisions on how to address the issues, communicating, when appropriate, with the HSC Finance Director, Managing Director, and the Senior Vice President.
  • Appropriately consults with support divisions on home-office and field-office matters to help make informed decisions.
  • Supervises, develops, and evaluates assigned staff. Ensures staff receive regular constructive performance feedback, prompt resolution of problems, and the time and opportunity to grow professionally.
  • Performs other duties and responsibilities as required.

  • Minimum 5 years of project management or relevant experience, including financial management responsibilities.
  • Bachelor's degree required; Master's degree preferred in relevant technical competency area such as finance or business administration.
  • Mastery of critical project management skills, including budget management.
  • Strong knowledge of MS Office applications, especially Excel.
  • Strong organizational and work prioritization skills and attention to detail.
  • Demonstrated ability to communicate clearly and concisely, both orally and in writing, and lead presentations, training courses, and effective meetings.
  • Ability to work both independently and as part of a team.
  • Strong understanding of Chemonics' financial processes.
  • Willingness to travel and work abroad a minimum of 4 to 8 weeks per year; experience living or working in developing countries preferred.
  • Strong record keeping skills, spreadsheet, word processing abilities, knowledge of MS Office applications, and attention to detail.
  • Supervisory experience preferred.
  • Demonstrated leadership, versatility, and integrity
  • Demonstrated independent thinking, judgment, and respect for others.

Application Instructions:

Apply by September 28, 2023. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

The Salary Range for this position is expected to be: $84,320 - $105,400.

An employee's pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.

Overtime exemption status may change due to state regulatory requirements.

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible to US based employees. Please visit to find out more about the benefits this position is eligible for.

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