Executive Assistant

IntelliBridge is an award-winning national security company looking for an Executive Assistant to support our contract by providing professional, executive-level administrative support, customer service, analytical support, and executive briefings. This entails the creation of a wide variety of office automation documentation, to include spreadsheets, white papers, executive summaries, presentations, data calls, requirements, other administrative support tasks, and the provision of administrative support to the executive management.

Clearance:

Active Top-Secret clearance is required at time of application. Candidate must have the ability to successfully complete a Counterintelligence (CI) Polygraph examination if successful CI Poly has not been recorded within the past five years.

Responsibilities/Duties:

• Active TS/SCI/Poly Clearance
  1. Active TS with eligibility for CI Poly and SCI
  2. Candidate may onboard and begin working/billing to the contract while waiting for the CI Poly and SCI upgrade approval.
  3. EA will work in a non-SCIF during this time.
• Provide administrative support to the executive management of the WMDD, including communications – editing, basic SharePoint knowledge, support writing, putting together memos, emails, messages, briefings, presentations, and press releases; managing executive calendars; front desk support, handling incoming and outgoing phone calls; scheduling and escorting visitors; facilitating meetings and engagements including preparing presentations, agendas, talking points, briefing and debriefing executives, and taking meeting minutes; and assisting with planning and supporting events on behalf of the WMDD. SCION/JWICS, FBINET/Secret Internet Protocol Router (SIPR), and UNET/Non-classified Internet Protocol Router (NIPR) will be used when scheduling meetings and briefings.
• Produce and provide metrics data consolidation and reporting, specific to activities across WMDD, as related to manning/personnel, casework, initiative progress, and other categories/topics as required. Some updates will require the Contractor to utilize SCION/JWICS, FBINET/SIPR, and UNET/NIPR.
• Produce and provide daily written and oral updates to WMDD executives on specific investigative and operational activities occurring across the division.
• Produce and provide weekly and monthly written updates to executives on significant investigative and operational activities occurring across the division.
• Produce background briefing material for WMDD executives relevant to visiting delegations as needed.
• Produce, track and brief division level strategic goals and associated metrics on a monthly basis.
• Create periodic articles and written products on behalf of executive management.
• Produce annual performance plans for Senior Executive Staff in WMDD. Compile associated metrics and narratives for mid-year and year-end review cycles.
• Produce and provide WMDD executives and senior executives with background material on WMDD activities relevant to visiting foreign delegations.

Required Qualifications:

• 1 Year + BS/BA (Can be substituted for HS + 4 years additional experience)
• Must be able to provide administrative support to executive management.
• Basic SharePoint knowledge is a must.
• Proficient in MS Word, Excel, Outlook, and PowerPoint.
• Strong written and oral communication skills are required.

About Us:

IntelliBridge delivers IT strategy, cloud, cybersecurity, application, data and analytics, enterprise IT, intelligence analysis, and mission operation support services to accelerate technical performance and efficiency for Defense, Civilian, and National Security & Federal Law Enforcement clients.