Office Administrator

Laurel, Maryland
Sep 14, 2023
Sep 20, 2023
Full Time

ERP International has an exciting opportunity for a Office Administrator supporting the ERP's Corporate Office in Laurel, MD.

This position is based out of Laurel, MD with hybrid remote work option.

The Office Administrator is responsible for providing the highest level of customer service, to internal and external customers, by managing the day-to-day administrative functions for the office (onsite and virtually) and corporate team. This role is critical to the organization and is a first responder to urgent and ongoing requests involving employee, customer, candidate, vendor, and the community. The Office Administrator is responsible for representing the organization and its values to all those who they interact with. They will be responsible for ensuring all administrative matters are handled in a timely, professional, and compliant manner.

Apply online now to learn more about this outstanding opportunity Please submit resume and salary requirements.

ERP International is honored to have been named one of The Washington Post's 2020,2021, 2022 and 2023 Top Workplaces!

* Excellent Compensation & Exceptional Comprehensive Benefits!
* PTO, Plus 10 Paid Federal Holidays!

* Medical/Dental/Vision and Health Savings Account available!

* Company Paid STD, LTD and Life Insurance!

* Matching 401K!

About ERP International, LLC: ERP is a nationally respected provider of health, science, and technology solutions supporting clients in the government and commercial sectors. We provide comprehensive enterprise information technology, strategic sourcing, and management solutions to DoD and federal civilian agencies in 40 states. Founded in 2006, ERP is headquartered in Laurel, MD and maintains satellite offices in Montgomery, AL and San Antonio, TX - plus project locations nationwide. ERP is an Equal Opportunity Employer - Disability and Veteran.


Essential Functions:

• Manage and coordinate administrative activities for all ERP International offices.
• Answering reception phone line and directing calls as applicable.
• Update and maintain corporate documents on corporate drive and HR portals.
• Greet visitors and prepare meeting spaces.

• Planning and coordinating special events.
• Distribute and disseminate incoming mail in a timely manner.
• Order and maintain office supplies, water supplies, and food and beverages for the offices.
• Responsible for organization of kitchen area, supply room & general office cleanliness.
• Coordinate, plan and manage all corporate events and organization special events.
• Assist new employee onboarding and orientation.
• Maintain confidentiality of internal documentation.
• Create and publish job ads on various job boards.
• Be proactive in noticing areas of improvement and provide suggestions to the manager.
• Provide general administrative support to HR and to additional departments and assist with special projects, as needed.
• Administer employee recognition programs, acknowledgements, service awards, and special events.

• Maintain and update physical & digital employee records with all employment related documents. Audit records as requested.

• Provide billing information and vendor invoices to the accounting department.
• Update internal HR databases.
• Create and send employee communications.
• Other duties as assigned.


Required Education:
• Bachelor's Degree in relevant field.

Required Experience

• Minimum of 1 year of Administrative Assistant experience in a corporate settng.

Required Knowledge, Skills, and Abilities:

• Proficient Microsoft Office 365 (Microsoft Word, Excel, PowerPoint, SharePoint, Teams)
• Excellent organizational skills with the ability to prioritize tasks and projects.
• Adherence to HIPAA compliance requirements.
• Excellent self-management, accountability, diplomacy, and other interpersonal skills.
• Excellent problem-solving skills.

• Experience with HR software, like HRIS or HRMS is desirable.
• Computer literacy (MS Office applications, in particular)
• Strong phone, email and in-person communication skills