Financial Specialist Ii

Job Announcement

The Department of Neighborhood and Community Services (NCS) is part of the Fairfax County Health and Human Services System and provides a wide variety of critical programs and supportive services to county residents of all ages. This announcement will be used to fill two (2) Financial Specialist II positions within the NCS Finance and Procurement Division. This is a great opportunity to make an impact in the local community and help provide critical resources and services to county families and children. We are looking for highly motivated individuals with a passion for public service and a desire to support a wide range of financial operations within a large agency.

Under general supervision of the Financial Specialist III, each position will perform a variety of complex financial and budget functions supporting various programs in the department as part of the department’s Finance AP/AR Team. Performs accounts receivable and accounts payable activities, program cost allocations, and ensures compliance with county, state, and federal policies, and procedures. Each position will directly supervise a small team of financial staff responsible for various accounting and financial functions. Duties will include:

• Plans and participates in the reconciliation of various revenue streams, including, but not limited to School Age Child Care (SACC), Employee Child Care Center, Adult Day Health Centers, county’s senior, teen, and community centers, and other revenue collected from programs for children and adults with disabilities.
• Analyzes insurance reimbursement payments and reconciles against monthly statements for grant reporting and ensures accurate classification of revenues.
• Implements controls to ensure compliance with county’s P-card policy. Reviews and approves P-Card reconciliations to properly allocate department’s expenditures across cost centers, grants, and funds.
• Monitors delinquent customer accounts and serves as the liaison with the Department of Tax Administration for coordination and posting of payments and fees resulting from delinquent collections processes.
• Oversees and ensures agency’s travelers adhere to county’s travel policies. Reviews and approves local and non-local travel packages. Supervises the processing of travel reimbursements. Serves as the point of contact for travel related questions and inquiries from agency staff.
• Other responsibilities include specialized analysis, project coordination, monthly and other required reconciliations, payment processing and billing, completing journal entries, and preparing reports and documentation for audits.
• Establishes and maintains supportive partnerships with program staff in utilization of the agency's financial resources.
• Provides training to the unit staff as required and ensures employees are knowledgeable of the processes and procedures that are required to complete assignments.
• Works collaboratively with county corporate partners, the department’s procurement staff, and other members of the financial team to ensure that financial and budget matters are handled timely, accurately, and in accordance with program needs to maintain continuity of operations and services for county residents.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Prepares and/or analyzes financial data and makes recommendations;
• Plans, organizes and participates in the reconciliation of funds;
• Prepares long range revenue and expenditure estimates necessary to forecast economic feasibility of various projects;
• Reviews and verifies postings to appropriate ledgers and subsidiary accounts;
• Prepares or assist development of the agency budget and monitors budget status.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

• Knowledge of generally accepted accounting principles;
• Ability to prepare, interpret and analyze financial reports and statements;
• Ability to develop and apply budget, procurement, and payment procedures in accordance with established county policies.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field that has been supplemented by at least six credit hours of basic accounting principles and concepts; plus two years of professional-level finance or business administration experience. A master's degree in a related field or CPA may substitute for one year of experience.

CERTIFICATES AND LICENSES REQUIRED:
Valid driver's license.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, Child Protective Services Registry check, and a driving record check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Experience and considerable knowledge of Accounts Receivable/Accounts Payable processes and documentation requirements.
• Strong analytical, computer, oral and written communication skills.
• Ability to effectively work with staff across organizational lines and explain policies and procedures to ensure compliance.
• Strong working knowledge of the application of internal controls to safeguard County resources.
• Ability to multi-task, address urgent issues that arise, and meet strict County, state, and federal deadlines.
• Experience working with a general ledger, completing journal entries, and reconciling monthly revenue and expenditures.
• Experience interpreting and analyzing data in order to make recommendations.
• Experience managing procurement card processes and reconciliation.
• Considerable experience using Microsoft Office Suite computer software, particularly Excel, and governmental accounting and financial systems.

PHYSICAL REQUIREMENTS:
Work is generally sedentary in nature. However, incumbent may be required to do some walking, standing, bending, and carrying items up to 25 pounds. Ability to operate keyboard-driven equipment. Ability to communicate verbally and in writing. Sufficiently mobile to attend meetings at various locations and make presentations to county staff and community. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel Interview and may include a practical exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.

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