Salary Range:$91,659.00 To 110,000.00 Annually

SUMMARY

The Senior Public Safety Program Coordinator is a professional position responsible for coordinating regional public safety program activities and Urban Area Security Initiative (UASI) subawards in support of DHSPS and other operating departments within COG and/or jurisdictions represented by COG. Guidelines and supervision for this position are provided by Chief of Homeland Security and Policy and Chief of Public Safety and Health Preparedness. The position will require up to 40 hours per week.

DESCRIPTION

• Specific work responsibilities include:
• Regional public safety programs/assessments coordination
• Develop invoices for the regional public safety programs and assessments.
• Track invoice payments, including sending reminder emails for assessments and LInX programs.
• Coordinate the purchase order development check request process.
• Develop regional program Memorandum of Understanding (MOU) addendum extensions.
• Update program MOUs as needed.
• Coordinate program summary updates.
• Coordinate with contracts staff on the development of contracts.
• Urban Areas Security initiative (UASI) Program Management
• Develop and update summaries for all UASI-funded projects to maintain historical record.
• Manage the UASI sustainment solution development process.
• Coordinate with sustainment program managers to fill out the project worksheets and update project summaries.
• UASI sub-award management
• Develop COG Board consent agenda items.
• Develop and update project management plans (PMP).
• Coordinate award letter approval process.
• Coordinate with COG’s accounting department to establish project expenditure (PE) codes.
• Track Management and Administration (M&A) funding use for each subaward.
• Coordinate with contracts staff on the development of sole-source justifications, contracts, etc.
• Supervise DHSPS Financial/Grants Analyst.
• Manage the UASI quarterly status report (QSR) process.
• Coordinate with DHSPS Financial/Grants Analyst to complete the QSRs.
• Input required financial information.
• Submit QSRs to the SAA.
• Coordinate with the State Administrative Agency (SAA) and COG accounting to resolve any issues.
• Consortium Contract support
• Coordinate with contracts staff to develop consortium contracts.
• Rail Operations Control Center (ROCC) Fire Liaison coordination
• Review and process invoices.
• Update program MOUs as needed.
• Schedule ROCC Fire Liaison interview as needed.
• Develop annual program budget.
• Coordinate and support special events including, not limited to, logistics, scheduling, and vendor management.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Professional Experience Bachelor’s degree and four to six years of professional experience in program management and financial tracking; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities relevant to the major duties of this position. Previous supervision experience required.

Computer Knowledge and Skills

In-depth understanding of the Microsoft (MS) Office Suite of programs, including Excel and Word.  Understanding of MS Sharepoint, OneDrive, and Teams. Certificates, Licenses, Registrations Professional certification will be included in consideration of acceptable experience and training.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel objects or controls and talk or hear.

WORK ENVIRONMENT

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MWCOG is an EEO employer