Administrative Office Assistant

Fairfax, VA
Commensurate with education and experience.
Aug 11, 2023
Oct 01, 2023
Full Time
Administrative Office AssistantThe George Mason University, Department of Atmospheric, Oceanic and Earth Sciences (AOES) is looking for an enthusiastic and energetic Administrative Office Assistant to provide clerical, purchasing and processing support to the Department Chair and faculty.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.A-JEDI Statement:George Mason University College of Science (Mason Science) is committed to advancing access, justice, equity, diversity, and inclusion (A-JEDI) throughout our STEM community, including within our hiring and retention practices. At Mason Science, we value fostering an organizational culture that promotes belonging, respect, and civility. We believe that a diversity of opinions, cultures, and perspectives is what provides vibrancy, innovation and growth to an academic community. By prioritizing inclusive excellence in academics, teaching, research, and global engagement, we strive to attract a diverse pool of faculty and staff who exemplify the Mason Science mission and vision.Responsibilities:Administrative SupportProvide administrative support for the Department Chair;Provide administrative support to faculty and students;Manage equipment for AOES: conduct equipment inventory, receive new equipment, and surplus old equipment;Serve as a point of contact for all office maintenance requests, including facilities work orders, telecommunications work orders, and desk/office space tracking; andKey and electronic access authorizing agent for AOES students, post docs, adjuncts, faculty.FiscalEnsure state and Mason regulations; procedures and time lines are followed when performing all tasks including purchasing; use Mason P-Card and eVA to purchase various items;Assist with the processing of reimbursements and foundation vouchers;Process direct expenditures such as travel, food and beverage, and check requests; andCoordinate travel for external AOES visitors.Required Qualifications:High school diploma or GED;Excellent professional presentation, communication, and customer service skills, good judgment, and the ability to provide an immediate response to requests and inquiries for a variety of university stakeholders;Ability to work courteously and effectively with students and faculty;Enthusiasm for working in higher education and a research-oriented environment;Familiarity with, and significant experience using standard word processing, spreadsheets, databases, and Zoom; andAbility to work under pressure; multitask, work well with others in a team environment; must have a professional demeanor.Preferred Qualifications:Associate's Degree in any field or equivalent combination of education and experience;Experience in higher education setting; andFamiliarity with state guidelines for placing and receiving orders, and processing reimbursements.

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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