Administrative Assistant II-Financial Services

Employer
Alexandria City Public Schools
Location
Alexandria, Virginia
Posted
Jul 11, 2023
Closes
Sep 20, 2023
Ref
3143
Function
Administrative
Industry
Education
Career Level
Entry Level
Hours
Full Time
Job Description:

The Administrative Assistant II provides administrative support to executive level leadership; Acts as liaison between the administrator and other parties; Monitors assigned programs and projects; Ensures smooth and efficient operation of the assigned department.

Qualifications:
  • Education: High school diploma or equivalent.
  • Experience: Job related with increasing levels of responsibility required.

Essential Functions:
  • Coordinates meetings and activities in support of assigned administrative personnel's operational activities.
  • Evaluates interactions, situations and events (e.g. involving other staff, students, parents, the public, etc.) and takes appropriate actions and/or directs to appropriate personnel for resolution.
  • Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) (e.g. budget, purchase orders, payroll, etc.) to provide documentation in accordance with administrative and legal requirements.
  • Maintains inventory of office supplies for the purpose of ensuring items' availability.
  • Monitors assigned departmental activities and/or program components (e.g. payroll, travel arrangements and reimbursements, meetings and events, etc.) to ensure goals are achieved, target dates are met and financial, legal and/or administrative requirements are satisfied.
  • Prepares a wide variety of written materials (e.g. Board Summaries, reports, memos, letters, financial information, minutes, etc.) to document activities, provide written reference and/or convey information.
  • Processes a wide variety of documents and materials (e.g. payroll adjustments, leave slips, employment verifications, course reimbursement, budget adjustments, etc.) to disseminate information in compliance with program, district, state and/or federal requirements.
  • Researches a wide variety of topics (e.g. current practices, policies, education codes, etc.) to provide information for addressing a variety of administrative requirements.
  • Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties and/or provide direction.
  • Serves as a resource to other support staff to provide direction and/or technical support with assignments.
  • Relieves assigned administrator of routine administrative tasks.
  • Assists other personnel as may be required to ensure an efficient and effective work environment.
  • Attends meetings and workshops to record events, convey and/or receive information.
  • Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.

Clearances:
  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.

WP

Primary Location:
Central Office
Salary Range:
$51,571.20 - $63,398.40 / Support SUP-24
Shift Type:
Full-Time

Not ready to apply?

Email me to apply later

Similar jobs

More searches like this