Eligibility and Compliance Coordinator

Alexandria City Public Schools
Alexandria, Virginia
Closing date
Dec 15, 2023

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Job Details

Job Description

The Eligibility and Compliance Coordinator is responsible for assisting the executive director with ensuring compliance with State and Federal regulations and supervising the support provided to assist ACPS school-based teams in making appropriate eligibility and data based decisions. The Coordinator will supervise the development and implementation of training and onsite technical assistance to school-based teams navigating the general education tier III academic and/or behavioral interventions implemented prior to suspecting a disability, as well as procedures and criteria related to initial referral, evaluation and eligibility for special education, especially for students suspected of manifesting an emotional disability. The Coordinator will supervise and implement development of training related to development of appropriate and compliant individualized education programs (IEP), and work with school-based administrators to ensure IEPs are being implemented as written. The Coordinator will collect and submit to the Executive Director of Specialized Instruction the necessary State Performance Plan Indicator data for reporting information to the Virginia Department.

This position reports to the Director of Specialized Instruction Programs.

Note: This is a 12 month/240 day position.


Education: Master's degree in Special Education

Certificates & Licenses: Valid Virginia Department of Education Postgraduate Professional license with an endorsement in Special Education and Administration and Supervision required.

Experience: At least 8 years of experience as a special education teacher or Coordinator

  • Demonstrates knowledge of and ability to keep current of all Federal, State and local mandates for special education to ensure that the school division is in compliance.
  • Experience with data collection methods and analyzing data pertaining to special education for purposes ensuring division decision making is in compliance with the regulations.
  • Experience with data collection and analysis for reporting to state and federal agencies, and for planning and evaluating special education services.
  • Possesses the essential skills to work collaboratively with school division personnel to implement and monitor special education services.
  • Exhibits exceptional written and oral communication skills to respond to parents and advocacy groups and to serve as a representative of the school division.
  • Possesses strong management and problem solving skills.

Essential Functions

Ensure compliance with regulations
  • Provides guidance and leadership to assigned central office and school-based personnel regarding policy, procedures and direction of instructional services.
  • Assist in the development and implementation of special education policies and procedures.
  • Interprets Federal and State regulations relative to the impact on special education.
  • Monitors compliance with Federal, State and local special education regulations.
  • Responds to concerns of parents, teachers, school and central office administrators.
  • Administers appointment of surrogate parents, when appropriate, to act as advocates to serve the education interests of children whose parents and/or guardians are unavailable, unwilling or unable to act for them.
  • Acts as coordinator for the School Division in due process hearings brought by parents for alleged violations of rights of the children with disabilities.
  • Monitors initial eligibility and reevaluation timelines.
  • Reviews and responds to requests for Independent Educational Evaluations (IEE).
  • Monitors task completion timeline and collects evidence required by the Virginia Department of Education (VDOE) corrective action plan.

Monitor IEP Development and Implementation
  • Monitors the development and implementation of Individual Education Programs.
  • Coordinates training for teachers on development of quality IEPs including specific and measurable annual goals.
  • Conducts audits of IEPs for assurance of quality and implementation.

Supervise and Monitor Eligibility Data-based Decision Making
  • Supervises and assists with the collaboration with administrators, teachers, parents/guardians, and other school personnel in collecting and sharing information about students, and assesses appropriate interventions for students in need of additional support.
  • Reviews information provided by schools and central office staff to ensure accurate interpretation of assessment results as related to initial special education eligibility determination.
  • Ensures the implementation of state and local regulations related to special education eligibility processes and procedures.
  • Supervises the development of and conducts professional development sessions and onsite training and assistance for staff members on topics related to eligibility for special education services.
  • Provides consultative and support services to school based SST teams, teachers, and other non-special education staff regarding the referral and eligibility process.

Data Collection and Analysis
  • Prepares and submits state reports related to the State Performance Plan indicators.
  • Collects all data necessary to complete the December 1 child count of students with disabilities.
  • Reviews data regularly regarding IEP development compliance, progress reporting and other audits required by the Virginia Department of Education (VDOE) corrective action plan.
  • Provides data based reports as requested.
  • Gathers statistical data required in planning the system-wide educational programs for students with disabilities.

  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.


Primary Location:
Central Office
Salary Range:
Teachers and Other Licensed Staff Salary Scale (http://www.acps.k12.va.us/hr/compensation/)
Shift Type:


Alexandria City Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups. They are economically diverse, but all are rich in that the residents of Alexandria are dedicated to ensuring that each and every one of them achieves success.

The children of Alexandria have benefited significantly from the strong support of City Council and the Alexandria community over the years. Tremendous gains have been made in student achievement and ACPS continues to be in the forefront of technology integration.

T.C. Williams High School is on the cutting edge, both inside and out. The award-winning building features numerous environmentally sound features, such as a 450,000-gallon underground cistern that collects and stores rainwater for building use, and a rooftop garden that provides stormwater management. The redesigned educational program at T.C. consists of smaller learning communities designed to increase academic achievement and the level of student engagement. Students feel more connected to caring adults, and teachers have more opportunity to know and support their students.

The City of Alexandria was recently named one of the Top 100 Communities for Young People by America's Promise, partly because of the quality of our schools and programs. A recent City survey indicates that the number of people who made the decision to live in Alexandria based on the quality of the schools has increased since 2004. We have many reasons to celebrate. ACPS is truly an urban success!

Company info
2000 N Beauregard St

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