Fiscal Officer I

Fiscal Officer I

The City of Alexandria is in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 160,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place with approximately one-quarter of the City’s square miles designated as a national or local historic district. Several buildings in these districts are monuments to the past, while being actively used by residents for homes, businesses, and museums. If you’re interested in working for the vibrant City of Alexandria, we have an opportunity as a Fiscal Officer I.

Overview and Examples of Work

• Oversees the preparation of a large, complex agency budget and works with department staff to develop budget requests;
• Serves as the Department's principal contact for fiscal matters;
• Reviews and approves all purchases, procurements, payments, data compilation and analysis of monthly expenses through monthly reports, projections of year-end expenses utilizing generally accepted accounting techniques;
• Recommends strategies to mitigate end-of-year fiscal impact, conducts annual review, analysis, formulation and submission of Department's Operating Budget;
• Conducts fiscal impact or cost-effectiveness exercises of service efficiencies or other special initiatives;
• Acts as Department's purchase card administrator, certifies and forwards reports and supporting documentation for concurring audit;
• Orients staff on City payment procedures and trains staff on electronic financial accounting/reporting system;
• Sets up and maintains individual expense ledgers; drafts, receives payment requests and Change Orders and expenses;
• Reviews account balances and recommends budget transfers and/or Capital (CIP) allocations;
• Drafts budget transfers and/or Capital allocation requests;
• Reconciles account ledgers with City's financial reporting system;
• Tracks documents sent to Office of Management & Budget (OMB) & liaises with OMB relative to queries;
• Reviews and recommends expenses for capitalization in annual report;
• Meets with Project Managers to discuss expenses and upcoming project or program needs;
• Draft, submit, and/or reviews and approves electronic Agency Purchase Orders and Purchase Requisitions for the provision of goods and services;
• Develops and maintains a system to track and manage grants applied for and awarded to ensure that grant requirements are met and department is well-prepared for grant audits;
• Monitors departmental actions on grant awards to ensure that grants are implemented;
• Prepares and submits reimbursement billing to funders, monitors receipt of federal and State revenues, and insures that funds collected are at least equal to projections in grant budget;
• Works with Accounting Department and departmental personnel to facilitate grant closeouts and audits;
• Prepares and reviews payments to vendors ensuring compliance with approved departmental budget and HUD regulations;
• Directs or assists administrative personnel in policy development, program planning, management, and coordination as related to fiscal oversight and monitoring;
• Analyzes and develops recommendations on the effect of policy and/or organizational changes and new programs; and performs related work as required.

What You Should Bring

Essential Knowledge, Skills and Abilities

Thorough knowledge of the principles and practices of public administration; good knowledge of modern principles and practices of public budgeting and grant administration; good knowledge of municipal government operations; good knowledge of financial management; ability to establish and maintain effective working relationships with division and central agency officials, co-workers, and with the public; ability to communicate clearly and effectively, both orally and in writing; ability to analyze, interpret, and report research findings; and ability to perform the tasks of the position independently and make good decisions, especially in the absence of the supervisor.

About the Department
The Alexandria Fire Department provides fire, and emergency medical services with capabilities for responding to a wide range of occurrences, including fire protection to a 15 square mile city. We employ more than 300 professionals, which include firefighters, paramedics, fire prevention staff and administrative support. A network of ten stations protects 15 square miles. Among the department's specialized teams are the Northern Virginia Regional Hazardous Materials Team, Technical Rescue, Marine Operations, Special Operations Team and the Office of Emergency Management (OEM).

Minimum & Additional Requirements

Minimum: Four-Year College Degree and completion of college-level courses in the principles and theories of accounting, budgeting, procurement, contracting, human resources management, training or related administrative management experience in the subject matter area; one year of experience in progressively-responsible positions involving public administration, including some experience in public financial planning and administration; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Preferred: Bachelor's Degree in Public Finance, Policy Development, Urban Affairs, Accounting, and/or related field; three years of experience as a fiscal analyst, or in government budgeting, grants administration, policy analysis or related field; excellent verbal communication skills; ability to write clearly and meet deadlines under pressure.

Preferred Qualifications

This class specification provides a generalized representation of positions in this class. It is not intended to reflect essential functions pursuant to ADA, nor is it intended to list every specific function and task of this class title. A job class may also have a medical standard associated with specific physical or mental requirements that must be met.

Notes

This class specification provides a generalized representation of positions in this class. It is not intended to reflect essential functions pursuant to ADA, nor is it intended to list every specific function and task of this class title. A job class may also have a medical standard associated with specific physical or mental requirements that must be met.