Program Associate, MENA

Jun 08, 2023
Jun 15, 2023
Full Time
Chemonics International is seeking a Program Associate for the Middle East and North Africa (MENA) Regional Business Unit (RBU). The MENA RBU portfolio includes current projects in Jordan, Iraq, Lebanon, Syria, Tunisia, West Bank/Gaza and Libya; new business in Egypt, Yemen, and Morocco; and covers a wide variety of technical sectors including economic growth, water and energy, democracy and governance, and peace, education, stability, and transition. The Associate is a self-starter with strong communication, interpersonal, and strategic thinking skills who works well on teams. Strong candidates will also bring a strong work ethic and attention to detail and will possess excellent judgement and discretion. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

This role requires on-site work in our Washington, DC office location as part of our hybrid, flexible work structure.

Position Overview :

The Program Associate provides entry-level support with project administration and completes professional and administrative tasks related to supporting global project(s) implementation while also s upporting proposal and new business development efforts.

Responsibilities :

Project Management

  • Responds to questions from corporate and project offices regarding client policies and regulations
  • Liaises directly with relevant support departments to ensure project compliance with rules, regulations, and corporate policy, in consultation with program manager or director
  • Assists with the tracking of project deliverables and reports
  • Assists with recruitment efforts for expatriate and local staff under supervision of a manager or director, including sourcing candidates, conducting interviews, checking references, and collecting employment documentation

  • Supports review of monthly project office expenses and draft invoices in consultation with program manager ; c ompletes data entry of monthly project invoicing, sub award and consultant information, timesheets, expense reports, and other types of data as requested
  • Supports project subaward partnership relationship management
  • Provides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals ; l l iaises with traveler to collect expense reports and required backup documentation

  • Assists with fielding and repatriation of employees and consultants by submitting relevant fielding and separation paperwork, updating allowances, and coordinating travel and household effects shipments and repatriation

  • Supports Project Management Unit ( PMU ) efforts for complete and comprehensive project documentation by saving relevant project documents and approvals to project SharePoint files and facilitating document reviews and file audits as appropriate
  • Schedules and leads meetings, prepares agenda, and captures notes as appropriate

New Business and Technical Development

  • Assists proposal teams in specific line roles , including past performance writer, corporate capabilities writer, resume formatting, or other role s as appropriate under supervision
  • Contributes to technical practice(s) as required by BU and corporate needs and performs other duties as required

Management and Leadership

  • Participates in internal and external training events to build core competencies for project management in line with donor regulations and Chemonics corporate standards

Qualifications :

  • Bachelor's degree or equivalent work experience
  • Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred

  • C ommunicat es clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills
  • Demonstrated experience m ultitask ing with attention to detail, organization, and time management skills
  • Demonstrated experience follow ing standard practices and procedures, receiv ing general instruction and supervision, and contribut ing to projects and initiatives , whether in an academic or business setting
  • Excellent customer service and interpersonal skills
  • Works independently and as part of a team

  • Demonstrated resourcefulness in problem - solving and initiative to learn new skills
  • Strong knowledge of M icrosoft Office applications
  • Language proficiency for assigned geographic area preferred
  • Willing ness to travel up to 8 weeks per year
  • Demonstrated leadership, versatility and integrity

Apply by 11:59 PM EST June 14, 2023. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

COVID-19 Recruitment Information
Chemonics International is continuously monitoring COVID-19 activity around the world. The health and wellbeing of our staff and potential candidates is of the utmost importance to us and we continue to offer virtual interviews for all on-going recruits. On-boarding for new staff is offered in hybrid format through our Washington, D.C. and London, UK offices to accommodate remote workers.

COVID-19 Vaccination Information
Chemonics requires all US employees to be fully vaccinated.

The Salary Range for this position is expected to be: $45,680 - $57,100.

An employee's pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible to US based employees. Please visit to find out more about the benefits this position is eligible for.

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