Invoicing Associate

Jun 08, 2023
Jul 08, 2023
Full Time
Chemonics International is seeking an Invoicing Associate. The Invoicing Associate is responsible for performing day-to-day invoicing operations duties, which include ensuring proper invoicing procedures are followed. Associate follows invoicing policy and processes and works under supervisor to ensure all policy and processes are effective, efficient, and compliant. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

  • Prepares monthly client invoices, which include invoice certifications and attachments for each contract
  • Sets up and maintains project codes (billable and non-billable), budgets, rates, and contract modifications in financial system
  • Updates fixed daily rate (FDR) in accounting system monthly; inputs contract ceiling increases in accounting system, and updates current negotiated indirect cost rate (NICRA) tables
  • Liaises with other F&A departments and project management units on invoicing corrections
  • Prepares reclaim vouchers and invoice disallowances
  • Books manual (deliverable based) and award fees
  • Books and prepares internal invoices for federal letter of credit (LOC) grants
  • Prepares contract summary report and sends to cash management monthly
  • Reconciles time-and-material report for incurred cost rate submission monthly; updates errors found
  • Prepare final NICRA invoices
  • Reviews budget setup and rates per contract
  • Assists annual financial and incurred cost rate audits in providing backup documentation and system review with the auditors
  • Performs other duties as required

  • Bachelor's degree or equivalent experience required
  • Experience with accounts payable, general ledger, payroll, cost and pricing, or invoicing required
  • Prior experience with accounting software preferred
  • Experience with government contracting, knowledge of USAID regs preferred
  • Demonstrated ability to communicate clearly and concisely both orally and in writing; strong cross-culture communication and sensitivity skills
  • Demonstrated ability to handle routine administrative tasks and operational issues
  • Ability to multi-task with strong attention to detail, organization, and time management
  • Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision, and contribute to projects and initiatives
  • Ability to work both independently and as part of a team
  • Strong customer service and interpersonal skills
  • Demonstrated resourcefulness, problem solver, and initiative to learn new skills
  • Strong knowledge of MS Office applications
  • Demonstrated leadership, versatility and integrity

No telephone inquiries, please. Finalists will be contacted.

Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

COVID-19 Recruitment Information
Chemonics International is continuously monitoring COVID-19 activity around the world. The health and wellbeing of our staff and potential candidates is of the utmost importance to us and we continue to offer virtual interviews for all on-going recruits. On-boarding for new staff is offered in hybrid format through our Washington, D.C. and London, UK offices to accommodate remote workers.

COVID-19 Vaccination Information
Chemonics requires all US employees to be fully vaccinated.

The Hourly Pay Range for this position is: $21.96 - $27.46.

An employee's pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible to US based employees. Please visit to find out more about the benefits this position is eligible for.

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