Accounts Payable Associate

Jun 08, 2023
Jul 06, 2023
Full Time
Chemonics International is seeking an Accounts Payable Associate. The primary responsibilities for this position are to mentor coordinators and process accounts payable and general ledger transactions, including vendor invoices, expense reports, travel advances, credit card reconciliations, and other day-to-day accounts payable functions. To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

  • Reviews and analyzes transactions (expense reports, vendor invoices, and travel advances) in accordance with USAID and FAR regulations and Chemonics policies, which includes ensuring proper documentation and approvals are present before processing each request
  • Trains AP coordinators and other associates in carrying out the principal AP duties and responsibilities. Processes complex vendor invoices and expense reports with complex allowances in accordance with FAR and Chemonics allowances manual
  • Inputs reviewed transactions into the accounting system for payment processing; submits requests to the cash management department to initiate payments for completed requests
  • Researches and responds to inquiries from internal clients regarding expense reports, vendor invoices, travel advances, vendor cards, and exit checklists
  • Reviews and reconciles corporate credit card transaction submissions with monthly credit card statements
  • Manages and maintains the company's prepaid schedules by entering items into the schedule monthly as well as booking amortized expenses
  • Processes corrections requests including those identified during the monthly invoicing process to bookings entered in the accounting system and undertakes the monthly Equitrac processing
  • Reviews monthly travel charges of Chemonics employees and consultants that are processed by a third-party travel agency and books them into the accounting system
  • Provides input to managers in reviewing and releasing work to coordinators and contributes to AP policy formation and process review
  • Leads research for annual financial and incurred-cost audits, which includes reviewing processed transactions and backup documentation; responds by providing explanations for auditors
  • Creates and maintains the deferred rent schedule, processes the monthly reallocation of rent expenses, including the monthly rent factor booking as well as booking true-up entries
  • Calculates and inputs data into the accounting system for the company's use tax
  • Obtains leases information from the PMU for Field Offices leases as well as from Support Units for Home Office leases on a monthly basis and enters information gathered in the Asset Leasing Module in Dynamics 365 (D365)
  • Performs other duties as required and serves as acting managers when needed

  • Bachelor's degree or equivalent experience required
  • Minimum two-year experience with accounts payable or another finance/accounting function required
  • Prior experience with accounting software required
  • Experience with government contracting, and knowledge of USAID regulations preferred
  • Demonstrated ability to communicate clearly and concisely both orally and in writing and be able to present to the team and other internal customers; strong cross-culture communication and sensitivity skills
  • Demonstrated ability to handle routine administrative tasks and operational issues
  • Ability to multitask with strong attention to detail, organization, and time management
  • Demonstrated ability to follow standard practices and procedures, receive general instruction, supervision, and contribute to projects and initiatives
  • Ability to work both independently and as part of a team
  • Strong customer service and interpersonal skills
  • Demonstrated resourcefulness in problem solving, critical thinking, and initiative to learn new skills
  • Strong knowledge of MS Office applications with strong reconciliation skills
  • Language proficiency for assigned geographic area preferred
  • Previous experience working in international development and/or living or conducting volunteer work in developing countries preferred
  • Demonstrated leadership, versatility, and integrity

No telephone inquiries, please. Finalists will be contacted

Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

COVID-19 Recruitment Information
Chemonics International is continuously monitoring COVID-19 activity around the world. The health and wellbeing of our staff and potential candidates is of the utmost importance to us and we continue to offer virtual interviews for all on-going recruits. On-boarding for new staff is offered in hybrid format through our Washington, D.C. and London, UK offices to accommodate remote workers.

COVID-19 Vaccination Information
Chemonics requires all US employees to be fully vaccinated

The Hourly Pay Range for this position is: $21.96 - $27.46.

An employee's pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible to US based employees. Please visit to find out more about the benefits this position is eligible for.

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