Material Mgmt Specialist Iii

Fairfax, Virginia
$45,204.64 - $75,341.14 Annually
Jun 03, 2023
Jun 24, 2023
Full Time
Job Announcement

Under general supervision, maintains and inspects the Fire and Rescue Academy facility, supplies, equipment, and vehicles assigned to the Training Division to be in a constant state of operational readiness for emergency services. This work location contains specialized training props, systems, and tools to meet the needs of firefighting and the delivery of patient care. Serves as the point of contact for logistical issues regarding tracking and management, for general training supplies and equipment. Establishes and maintains equipment/facility records, inventory and other documents for accountability and supply reports. Loads, unloads, and moves training/cleaning supplies using specialized equipment such as skid steer Bobcat, snowplow, forklift, and hand trucks. Coordinates special equipment repairs with external vendors, other agencies and utilizes online vendor accounts and p-card procurement. Serves as the primary contact for all facilities and maintenance service providers and coordinates all subcontracted services for the Training Division. Inspects facilities and adjacent areas to address specific maintenance needs. Schedules preventative maintenance for the facility, maintains record keeping and tracks facility repairs to satisfactory completion. Ensures the security of the facility and maintains keys to all offices, equipment storage and vehicles. Oversees and/or performs daily inspection and weekly routing cleaning/preventative maintenance of vehicles and mechanical equipment to ensure they are working properly and maintains inspection reports. Drives and operates specialty vehicles (heavy equipment, bus, fire apparatus, etc.). Maintains knowledge of firefighting equipment and apparatus operation and maintenance principles, occupational hazards and performs safety precautions. Drafts reports and generates online vehicle, equipment repairs and facility repair requests. Maintains logs, inventories, and tracks all accountable property assigned to the Training Division.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Assists with the supervision of warehouse/storeroom operations;
  • Supervises the receiving, storage and issuance of supplies and equipment;
  • Investigates and resolves inventory discrepancies and makes proper adjustments in inventory management application;
  • Serves as department's Property Manager for accountable equipment;
  • Plans and monitors staging areas;
  • Audits and analyzes inventory to ensure availability and to minimize cost;
  • Identifies surplus and obsolete items, arranges for disposal or coordinates surplus sales;
  • Places orders for stock/supply replenishment;
  • Researches and develops specifications and standards for the procurement of non-standard equipment, parts, materials and services and ensures that such items meet or exceed established specifications;
  • Determines most economical supply source and selects the appropriate procurement/purchasing method;
  • Utilizes purchasing application software, procurement cards, vendor online catalog and state contracts to generate purchase orders;
  • Contacts vendors to expedite and coordinate deliveries and resolve discrepancies;
  • Plans delivery schedule and routing;
  • Processes invoices for payment and enters invoices in Accounts Payable application software;
  • Researches and/or solicits vendor prices and availability quotes;
  • Reviews relevant purchasing contracts and participates in the review of bids and recommendations for contract awards and changes;
  • Evaluates and monitors vendor contract performance and resolves problems with vendor;
  • Manages contracts and reports discrepancies with Department of Purchasing and Supply Management;
  • Develops specifications and assist with IFB process;
  • Maintains detailed purchasing, receiving and issue records using FOCUS;
  • Develops inventory management, purchasing and warehouse/storeroom procedures;
  • Trains subordinates of standard purchasing, inventory procedures and warehouse safety procedures;
  • May provide limited supervision of warehouse staff;
  • Coordinates maintenance and repair of vehicles, equipment and facility;
  • May be required to operate a vehicle for making deliveries of supplies or equipment.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge of supply procedures and requirements;
  • Knowledge of procurement methods and procedures;
  • Knowledge of purchasing contract practices and procedures;
  • Ability to develop supply requirements;
  • Ability to compare and analyze costs and specifications;
  • Ability to prepare technical specifications and to analyze and evaluate bids;
  • Ability to use sound judgment in making decisions;
  • Ability to communicate in writing and orally;
  • Ability to operate a personal computer and an automated purchasing/inventory management system;
  • Ability to work with and evaluate the effectiveness of purchasing contracts;
  • Ability to establish and maintain effective interpersonal relationships;
  • Ability to perform tasks that include lifting, stooping, bending, and working in tiring and uncomfortable positions.

Employment Standards

Any combination of education, experience, and training equivalent to high school graduation or a GED issued by a state department of education, plus four years of inventory, purchasing, accounts payable or material storage operations experience.

  • CDL-Class B (VA) with endorsement P and S (Required within 12 months of hire).
  • Highly organized and task oriented, possessing strong problem solving and interpersonal skills.
  • Works well in a team environment, fast paced with a quick turnaround.
  • Able to communicate with a diverse group of internal and external customers.

  • Driver's License (Required)
  • CDL- Class B (VA) with endorsement P and S (Required within 12 months of hire)

The appointee to this position will be required to complete a criminal background check, sanctions screening and driving record check to the satisfaction of the employer.

Job is generally physical in nature, requires walking, bending, climbing stairs and ladders. Must be able to lift up to 50 lbs. Must be able to drive county vehicles. All duties may be performed with or without reasonable accommodations.

Panel interview; may include exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY EEO/AA/TTY.


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