Executive Assistant, SME

Arlington, Virginia
Jun 01, 2023
Jul 06, 2023
Full Time

Executive Assistant, SME

Arlington, VA

Chenega IT Enterprise Services (CITES) offers forward-thinking technology solutions to federal agencies and the DoD. Formed in 2016 to serve federal customers CONUS, CITES has grown quickly into a best practices leader for the modern federal enterprise.

The Executive Assistant, SME will provide executive-level administrative support to the Product Lead for the Army's ArmyIgnitED program. ArmyIgnitED is a Business Category II program that supports over 100,000 soldiers, over 100,000 civilians, and over 1600 academic institutions (AIs). Education Counselors, the Defense Finance Accounting Service, and AIs access the ArmyIgnitED solution to facilitate the financial management of funds available for Army Soldiers, Civilians, and Cadets. The Executive Assistant, SME will provide management support to the Product Lead for time management, task prioritization, stakeholder coordination, staff action, correspondence management, scheduling, and meeting preparation.

  • Plan, develop, and establish goals and objectives for the program by contract requirements.
  • Meet contractual requirements by leading the contract management team for program reviews.
  • Manage a team of acquisition professionals to coordinate the daily program needs and ensure they are processed and completed to the requirements of the program.
  • Perform quality control on activity reports and financial statements to ensure the project is executed within scope, cost, and schedule.
  • Represent the company with its major customers and business partners.
  • Foster an ethical, success-oriented, and accountable environment within the organization.
  • Lead projects to develop concrete and actionable plans for Strategic Communications (i.e., Quarterly Newsletters, Special-edition Newsletters) and Executive Communication to staff and special events, like all-hands meetings and Change of Charter ceremonies.
  • Manage objectives and plans of the program in a fast-paced dynamic environment.
  • Provide subject matter expertise by consolidating the weekly Situational Report (SITREP) input received from within the organization. This report is submitted to the higher headquarters.
  • Create, review, and update portfolio policy memorandums and develop new policy memorandums as required.
  • Organize strategic planning sessions and ensure weekly calendar events are synced with the Product Lead.
  • Prepare and schedule meetings with Product Lead to evaluate options and provide slides before all meetings to ensure organizational goals are being attained.
  • Serve as the organization's timekeeper, conducting bi-weekly reviews in the Automated Time and Attendance Production System (ATAAPS) to ensure government employees are accurately entering time and attendance data and submitting leave requests.
  • Other duties as assigned.

  • Master's degree or bachelor's degree and 2+ additional years of equivalent experience
  • 16+ years of relevant work experience in admin and office management support, business operations, communications, and customer/employee relations
  • Active or Interim Secret clearance required

Knowledge, Skills, and Abilities:
  • Strong coordination, organization, teaming, and communication skills.
  • Must have excellent organizational, scheduling, and prioritization skills and maintain a high level of confidentiality, ethics, and integrity.
  • Ability to work well individually or in a group setting.
  • Ability to interact with co-workers to develop a team environment.
  • Ability to work under pressure and within time constraints.
  • Proficient use of Microsoft Office-O365, Teams, Outlook, Word, Excel, and PowerPoint.
  • Ability to work independently without direct supervision or guidance.

How you'll grow

At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there's always room to learn.

We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers.


At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits.

Learn more about what working at Chenega MIOS can mean for you.

Chenega MIOS's culture

Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives.

Corporate citizenship

Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities.

Learn more about Chenega's impact on the world.

Chenega MIOS News- https://chenegamios.com/news/

Tips from your Talent Acquisition Team

We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links:

Chenega MIOS web site - www.chenegamios.com

Glassdoor - https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI_IE369514.11,23.htm

LinkedIn - https://www.linkedin.com/company/1472684/

Facebook - https://www.facebook.com/chenegamios/

#Chenega IT Enterprise Services, LLC

Teleworking Permitted?


Teleworking Details

Teleworking allowed at the discretion of the client - Army Ignited

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program

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