Administrative Assistant

Job Summary

This Administrative Assistant role will be serving within a contract team which provides program and project management support for PACT Act Implementation and for OEI's strategic and program initiatives to include both established and emerging initiatives. Operational support will be provided for the VA client to include administrative and analytical support for enterprise-wide priority initiatives.

Primary Responsibilities

This Junior Analyst will serve in an administrative assistant role for the PACT Act and/or EPIO teams within the Aptive HTG contract support team.

• Prepares reports and other program documentation, prepares graphics presentations, plans and coordinates meetings/conferences, performs data entry, filing, and reproduction.
• Manages executive client calendars, schedules meetings and coordinates meeting materials and information to ensure schedules are aligned.
• Tracks action items and meeting documentation, follows up with due outs following meeting.
• Drafts and distributes agendas, briefings, papers and other materials relevant to support productive and efficient meetings.
• Applies familiarity with professional and sometimes technical terminology to proofread and edit documents.
• Assists in coordination of meetings onsite, including meeting room set up and aduio visual support.
• Takes notes and provides meeting summaries with a focus on action items.
• Leverage tools for collaboration, data collection, and reportings, and identify program office administrative needs as well as potential solutions.

Minimum Qualifications

• At least 4 years related experience
• HS diploma
• Competency in Microsoft 365 and Amazon AWS

Client Information

VA Office of Enterprise Integration (OEI) orchestrates and leads Enterprise transformation and
continuous improvement of Veterans and employee experience through effective integration of
people, policies, processes, technology, innovations, and maturing organizational management
capabilities. OEI supports the Secretary (SECVA), Deputy Secretary (DEPSEC), and Under
Secretaries in the areas of strategy and strategic planning, policy management and analysis,
business integration, transformation and innovation, program management, performance
management, data analytics, and data governance. The Enterprise transformation efforts
remain VA's top priority, and OEI is charged with providing additional management activities as
part of its responsibilities.

About Aptive

Aptive is a modern federal consulting firm focused on human experience, digital services, and business transformation. We harness creativity, technology, and culture to connect people and systems to impact the world. We're advisors, strategists, and engineers focused on people, above all else.

We believe in generating success collaboratively, leaving client organizations stronger after every engagement and building trust for the next big challenge. Our work inspires people, fuels change and makes an impact. Join our team to be part of positive change in your community and our nation.

EEO Statement

Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class.

Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.