Senior Facilities Coordinator (management Analyst Iii)

Job Announcement

Come join our dynamic team as a Senior Facilities Coordinator with the Department of Neighborhood and Community Services (NCS) !

Under general supervision of the Department of NCS Agency Business Program Manager, independently performs analysis of process functionality for the NCS Facilities and Operations Unit. Performs advanced professional level work. Provides input and creates changes to unit policies and workflow processes as needed; initiates and implements overall NCS facility rules and operations as deemed necessary by program manager. Develops policies and procedures for efficient and effective operations for the Facility and Operations unit. Manages NCS’ internal work order process and SharePoint system, and facilitates updates as needed. Supervises and coordinates with the Management Analyst I position (Facilities Coordinator) within the unit. Provides direct personnel oversight, including day-to-day work functions and HR requirements. Coordinates and implements physical needs, maintenance, upkeep, and ordering of equipment for all NCS operating facilities (county-owned and leased facilities) in Fairfax County. Conducts independent research and analysis for projects/purchases and work functions, in terms of overall policy and procedure development and project management.

Manages high-level, complex projects related to effective and efficient operations of NCS sites to include capital improvement projects, facility refurbishments, building renovations, new construction, space planning, and all other operational needs at sites. Leads NCS processes and resources to independently complete small projects as needed for the agency. Provides oversight and management throughout the implementation phase of new agency facility-related contracts. Serves as a main point of contact for NCS facilities for BOS, agency senior leadership, and other senior managers in partnering agencies. Point of contact for Facility Management Leasing and property owner/property manager relation issues at leased NCS sites. Serves as the agency liaison with Fairfax County Facilities Management Division (FMD) and county contractors. Actively participates and represents NCS when needed on planning activities; interacts with and provides responses to a wide customer base from other county agencies. Manages complex work issues and prioritization of tasks to include the timely routing and documenting of requests. Provides and promotes customer service and effective communication with agency staff and other county partners.

Note: The assigned functional areas of the position are Project Management, Process Improvement, Logistics/Facilities Management, and/or Asset and Supply Management.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an-all inclusive list).

• Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;
• Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
• Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
• Ability to identify possible solutions for solving business problems;
• Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
• Ability to make oral presentations to department management, other departments, or the public;
• Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;
• Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
• Ability to supervise and train staff;
• Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; Plus four years of professional work experience within the functional area.

CERTIFICATES AND LICENSES REQUIRED:
A valid motor vehicle driver's license.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, and a driving record check to the satisfaction of the employer.

Additional Work Schedule Requirements: For special assignments/deadlines, alternate/flex schedule or comp time may be required.

PREFERRED QUALIFICATIONS:

• Strong project management skills and experience in managing multiple construction and logistical projects at the same time, highly organized.
• Familiarity with emergency planning and continuity of operations.
• Experience with identifying and producing resolutions for facility ADA and Risk Management issues.
• Experience in facilities management, space planning, and vendor relations.
• Experience with procurement processes and equipment inventories.
• Knowledge of licensing requirements for county and childcare facilities, and other programs where applicable.
• Strong communication and interpersonal skills.
• Excellent customer service skills.
• Strong computer and database skills. Proficiency in Microsoft Office (Word, Excel).
• Strong supervisory skills and personnel management experience.

PHYSICAL REQUIREMENTS:
Work is generally sedentary in nature. However, incumbent may be required to do some walking, standing, bending, and carrying items up to 25 pounds. Ability to operate keyboard-driven equipment. Ability to communicate verbally and in writing. Sufficiently mobile to attend meetings at various locations and make presentations to county staff and community. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel Interview and may include a practical exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.

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