Buyer I

Location
Fairfax, Virginia
Salary
$54,421.54 - $90,701.94 Annually
Posted
May 27, 2023
Closes
Jun 17, 2023
Ref
23-01649
Hours
Full Time
Job Announcement

Join the Park Authority and our nationally recognized team of professionals! You will work as a part of one of the most highly regarded park systems in the country. With more than 25,000 acres of parkland, nine RECenters, eight golf courses, three lakefront parks, and more, FCPA is an exciting organization to be a part of and there are many opportunities for staff to make a difference at every level.

Processes payments, creates purchase orders, conducts inventory audits, and performs related work as required. Additionally, will analyze and input information into numerous sources, including system generated reports from various electronic procurement and financial systems (SAP), MS SharePoint, and MS Excel. Support customer training, determine year end carryover items. The ideal candidate for this position must show demonstrated ability to successfully solve problems in a team-based environment. Excellent written communication skills required to produce solicitation documents and communications, advanced analytical and initiative skills and attention to detail required. Works u nder general supervision of a Buyer II within the Financial Management Branch (FMB) of Fairfax County Park Authority (FCPA) procurement team.

Note: This advertisement maybe used to fill multiple positions.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Receives and reviews requests for purchases of goods and services;
  • Determines and develops appropriate competitive solicitations for one-time purchases and small purchases;
  • Researches the availability of state or county contracts that can satisfy an agency's requirement;
  • Conducts pre-bid conferences to clarify the terms, conditions and specifications of the contract;
  • Conducts opening of bids and determines responsiveness of replies;
  • Coordinates evaluation of bids with agencies;
  • Recommends contract award to the team leader and prepares award documents;
  • Monitors contractor performance and recommends corrective action if required;
  • Maintains complete documentation of all actions taken; and Enters and maintains contract information into the automated purchasing system.


Required Knowledge Skills and Abilities

The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge of the fundamentals of purchasing;
  • Ability to use sound judgment in decision-making;
  • Ability to establish and maintain effective working relationships with county technical representatives and vendors;
  • Ability to utilize an automated procurement processing system;
  • Ability to collect and analyze data;
  • Ability to prepare clear and concise reports.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for “Any combination, experience, and training equivalent to”)
Graduation from an accredited four-year college or university with major course work in business administration, public administration, or a related field.

PREFERRED QUALIFICATIONS:
  • Extensive SAP Accounts Payable module, excellent customer skills, well-developed oral and written communication skills.
  • Ability to establish and maintain effective working relationships with both external and internal contacts.
  • Experience with automated procurement systems and procedures.
  • Ability to effectively facilitate meetings, train staff, and work independently.
  • Advanced proficiency in MS Office Suite applications.
  • Experience and proficiency using SAP or similar ERP financial systems.
  • Ability to download data and manipulate data from SAP or a similar ERP.
  • Experience with Virginia Public Procurement Policies and Regulations.
  • Experience within local or state government.

CERTIFICATES AND LICENSES REQUIRED:
Driver's license (required)

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, child protective services registry check and, driving record check to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
Duties are generally sedentary and performed in a normal office environment. Driving to various sites throughout the County, conducting inventories, spot checks and providing purchasing related training and audits. Ability to lift up to 25 pounds. Walking with the ability to traverse unimproved natural terrain, stamina to walk for long distances, bending kneeling and ability to climb steps. Must be able to work in an outdoor environment under a wide range of temperatures and weather conditions. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.

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