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Human Resources Assistant (Hybrid)

The Canadian Embassy
Washington D.C.
60,857 USD plus benefits
Closing date
Jun 30, 2023

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Selection Process Nº: 127437-6

Salary: 60,857 USD plus benefits

Contract Type: Indeterminate or Term (Full-time)

Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in USA.

Job Function: Administrative

Classification: LE - A2

Location: the Common Services Delivery Point in Washington, DC is located at the Embassy of Canada to the United States

Number of Vacancies: 1

Closing date for application: 8 June, 2023 at 23:59 UTC/GMT -4:00

Summary of Duties:

The Common Service Delivery Point (CSDP) is responsible for providing high quality services to the Government of Canada's global network of missions, via core and occasional services including Staffing.

Under the general supervision of the CSDP Human Resources Officer (HRO), the Human Resource Assistant (HRA) provides administrative and client support services for the staffing of client missions located in the United States, Caribbean and South America. 

The HRA supports staffing actions by assisting client mission hiring managers with the development of job announcements, by pre-screening applications, and by coordinating and scheduling exams and interviews. The HRA is responsible for using various HR software systems and databases. The HRA serves as a point of contact for candidates and hiring managers throughout the staffing process with respect to routine questions. As needed, the HRA prepares reports, conducts research, and maintains statistics for review by the HRO and client missions.


Area of Selection:

Open to all applicants legally residing in the Washington, DC area at the time of appointment. Candidates must be legally authorized to work in the United States. Please note that the Embassy of Canada will not reimburse relocation costs under any circumstance and that the Embassy does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.



Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process. 



Candidates will be required to provide proof of the completion of their education.

A Bachelor's degree in a related field from a recognized post-secondary institution OR

An equivalent combination of education, training and/or experience*.   *Acceptable combination of education, training and/or experience is defined as the successful completion of a community college or postsecondary technical or professional program AND three years of human resources experience providing administrative support in a modern and automated human resources department.



An advanced proficiency level in English (reading, writing, comprehension and speaking).  


Minimum of one (1) year experience providing administrative support in a modern and automated office environment Experience using Microsoft office 365 applications (Sharepoint, Teams, Word, Excel, PowerPoint, etc.) Experience with electronic filing systems, data input and management and/or applicant tracking systems  


The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.



Knowledge of general Human Resources principles and practices; Knowledge of Microsoft Office Suite including extensive knowledge of Excel  


Client focus Focus on Quality and details Adaptability and flexibility Working with others Organization and coordination Integrity, respect and discretion Initiative and action orientation   Abilities: 

Ability to manage multiple tasks while meeting tight deadlines and adapting to changing priorities Ability to communicate effectively in English orally Ability to communicate effectively in writing  

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

Experience working in Human Resources Experience working in staffing and/or recruitment Ability to communicate orally and in writing in French Experience working in Government, in a diplomatic mission, or in a large international organization. HR certification such as CHRP, PMP Human Resources Management, SHRM-CP or CEBS.  


Operational Requirements:

Hours of work: Normal hours of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week. The successful candidate must be willing to work overtime on occasion and when required. Hybrid and flexible work location: up to 3 days telework and minimum 2 days at the office.   

Conditions of Employment:

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.

- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.


Special Request from Mission / Additional Comments:

We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental, long term disability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at:

Jobs at our offices in the United States ( 


How to Apply

You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date. Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster. You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application. Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions. Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected. Candidates who are unable to submit their application due to technical difficulties must report these to prior to the closing date. Failure to do so will result in the application being rejected.  

Important Notes

Only applications submitted in one of the official languages of Canada will be accepted (English or French). The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English. Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required. Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder. Reference checks may be sought for candidates who succeeded all of the assessments. Please note that the Common Services Delivery Points in Washington DC does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs. Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer. As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at to request specialized accommodation. All information received in relation to accommodation will be kept confidential. The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Common Services Delivery Points in Washington DC which might arise following the completion of this selection process. For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada. Apply HerePrint / Download as PDF  

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