Programs Specialist

Duties

This position will report to the Chief of Staff to the Deputy Director. The incumbent will perform administrative, coordination, and research activities. The ideal candidate must have a strong research and writing skills; experience drafting and maintaining business processes and standard operating procedures; experience handling sensitive material; excellent verbal communication skills; proven organizational and time management skills; and the ability to handle multiple and competing priorities.

The duties of this position include, but are not limited to:

Supporting the executive correspondence responsibilities of the Deputy Director's Office, the Office of Compliance and Risk, and the Office of Fair Employment Practices.

Managing the executive offices' use of SharePoint Online and facilitating information sharing and best practices for the use of the application.

Providing administrative support for a committee of the Judicial Conference of the United States, and for the strategic planning activities of the Judicial Conference.

Assisting the Deputy Director's Office in the coordination and review of the AO and Judiciary policies.

Preparing and maintaining documentation of business processes and standard operating procedures for the Deputy Director's Office.

Assisting with phone calls to the Deputy Director's Office, including calls from members of the public who contact the AO to report suspected fraud, waste, or abuse.

Responding to inquiries from judges and court staff regarding reporting requirements.

Reviewing, organizing, documenting, filing, and cataloging records and materials reflecting the work of the Deputy Director's Office.

Maintaining certain official records that are the responsibility of the Deputy Director's Office, including the organizational history of the AO, and delegations of the authority of the Director of the AO.

Requirements

Conditions of Employment

CONDITIONS OF EMPLOYMENT

All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens / . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .

All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.

New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/ .

All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.

You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.

If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience : Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience must demonstrate experience in ALL areas as defined below:

• Preparing, editing, and ensuring the proper handling of executive correspondence;
• Drafting and maintaining business processes and standard operating procedures; and
• Reviewing, organizing, and cataloging files, records, and materials.

Education

This position does not require education to qualify.

Additional information

The AO is an Equal Opportunity Employer.