Records Management & Information Specialist

Duties

The incumbent will provide guidance to agency senior leadership and staff on records management requirements and procedures. The incumbent will develop a working understanding of the policies, procedures, guidelines, rules, and regulations governing records management. The incumbent will also develop and conduct agency-wide annual records management training, and coordinate efforts as required with the National Archives and Records Administration (NARA).

The ideal candidate for this position will be knowledgeable in records management policies and procedures and will have significant experience in the successful execution of all aspects of a federal records management program.

The incumbent works with the General Counsel, EAC Compliance Officer, and agency division heads to ensure agency compliance with federal laws and regulations concerning records management. The incumbent will provide specific guidance and procedures for the establishment and operation of the EAC records management program, including updating existing records disposition schedules to address the creation, maintenance, retrieval, and disposal of official agency records.

• Collect, organize, and review documentation related to federal records management requirements and best practices.
• Plays a significant role in analyzing and evaluating records to determine their continuing informational value and makes recommendations regarding their ultimate destruction or permanent retention.
• Establishes uniform file inventories, file plans, naming conventions, and indexing techniques as necessary to make it easier to use, integrate, access, store, and dispose of agency records.
• Performs a wide range of analytical work needed to develop and complete records disposition schedules and other aspects of the agency records management program.
• Conducts records management compliance reviews and completes records scheduling projects on behalf of the EAC.
• Oversees department-wide records management projects for all divisions within EAC to ensure that all timeframes, milestones, and quality specifications established in project plans are met.
• Acquire and maintain appropriate credentials and training offered by the National Archives and Records Administration (NARA).
• Serves as a liaison to the National Archives and Records Administration (NARA) and manages all aspects of annual reporting required by NARA.
• Performs other duties as assigned.

Requirements

Conditions of Employment

• Candidates must meet all qualifications prior to the closing date of this announcement.
• Candidates must be a US Citizen.

Qualifications

• Experience developing and maintaining records management programs and/or initiatives, to include but not limited to the development of organizational strategies and approaches for improving the overall efficiency and productivity of agency records management practices.
• Experience developing new and innovative methods and approaches designed to ensure that agency records and archives are properly safeguarded, remain accessible to all authorized parties, and are maintained in accordance with federal law and regulations.
• Experience researching, interpreting and applying federal records management policies, statutes, regulations, and directives, including experience in ascertaining the needs for a program utilizing these authorities.
• Experience conducting critical compliance reviews and delivering records and archives training to managers and employees.
• Experience communicating records management policy and guidance to a wide variety of audiences, including management and senior leadership.
• Experience with managing records throughout the entire lifecycle, from the creation of new records to final disposition activities.

Desired Requirements:

A minimum of three years of Records Management experience.

COMPETENCIES

• Regulatory Knowledge: Through understanding of the federal and EAC statutes, regulations, polices, and procedures applicable to records management.
• Communication Skills: Delivers clear, effective communication and takes responsibility for understanding others.
• Writing Skills: Prepares written documentation to transfer technical information about concepts, situations, products, services, or results to audience with varying levels of technical knowledge.
• Problem - solving skills: Identifies problems and uses logic, judgment, and data to evaluate alternatives and recommend solutions to achieve the desired organizational goal or outcome.
• Data Gathering and Analysis: Seeks or collects and synthesizes information from a variety of stakeholders and sources in an objective, unbiased manner to reach a conclusion, goal or judgment, and to enable strategic and leadership decision making.
• Attention to Detail: Review large amounts of quantitative and qualitative information to identify any potential risks or issues and address them accordingly. Ensures information is complete and accurate; follows up with others to ensure that agreements and commitments have been fulfilled.

Education

Bachelor's degree is preferred. A demonstrated professional competency of experience with a minimum of three years of progressive experience in records management will be positively considered.

Additional information

You must submit all required information by the closing date. If materials are not received, your application will be evaluated solely on the information available, and you may not receive full consideration or may not be considered eligible.

The materials you send with your application will not be returned. Send only those materials needed to evaluate your application.

If you use public transportation, part of your transportation costs may be subsidized.