Director of Records Management

Duties

Develops and implements the OCWR's Records Management Program in accordance with appropriate statutes, executive orders, regulations, and internal policies. Ensures that OCWR decisions, policies, and procedures are documented and preserved, and that appropriate disposition of records (in all formats) is made. Manages all recorded information -- regardless of format -- throughout its life-cycle, including creation, distribution, use, maintenance, retention and disposition. Continues to develop, refine, and define OCWR's strategy and vision for centralized document management.

Technical Leadership:

• Provides technical and policy expertise and leadership for the OCWR's Records Management Program. Develops written policies and procedures on all records management activities; plans and implements annual reviews of decentralized files at the OCWR. Researches information management issues for legal staff, monitors applicable laws, notices, regulations and legal decisions in the records area and develops adjustments to OCWR policies to ensure compliance.
• Assesses and revises OCWR records disposition schedules as necessary. Coordinates with OCWR's Executive Director, General Counsel, Information Technology, and Federal partners to evaluate records in all media. Develops and maintains a comprehensive Records Retention Schedule for the OCWR, updating as necessary. Includes inventories and scheduling of all OCWR electronic information systems.
• Provides guidance, consultation and standards for the efficient management of records and non-records held by OCWR offices. Determines whether materials are records or non-records; assists in analysis and development of filing systems; and maintains expertise in information technology including computer, micrographics, and related technologies. Facilitates office-wide inventory and file clean-ups.
• Follows procedures and standards for information collections to minimize unnecessary paperwork.

Manager of Official OCWR Files:

• Classifies records, oversees retrieval of stored records and maintains inventories of transferred records.
• Manages the circulation, preservation, disposition, and retirement of the OCWR's records. Manages disposition of backlog, space, and growth issues. Coordinates with other offices in their handling and disposition of various records (e.g., official personnel folders, payroll records, procurement files, etc.)
• Ensures that the OCWR creates and preserves adequate documentation of the organization, functions, policies, decisions, procedures, and essential transactions.

Interagency Records Liaison:

• Serves as liaison with other Federal partners on matters of records management; represents the OCWR's interests on records management interagency work groups.

Records Management Training and Employee Education:

• Develops and presents briefings to inform all levels of OCWR staff of their recordkeeping responsibilities.
• Reviews files relating to separating employees and debriefs departing staff.
• Trains new-hires and updates staff on basic records management, content management, and document security.

Electronic Records:

• Works with IT staff to develop Electronic Records Management Policies for the Office, to include electronic records creation, maintenance, disposition, scheduling, and program audits.

Other Duties:

• Performs other duties and responsibilities as assigned by the supervisor or Executive Director.

Requirements

Conditions of Employment

Must be able to obtain and maintain a favorable High Risk Public Trust. Please indicate if you have a security clearance or served in a position that required completion of a high risk public trust background investigation.

Qualifications

Must have at least 7 years of full-time, or equivalent, records management or directly relevant experience, at least 3 of which were working with or in the federal government. A relevant graduate degree or coursework from an accredited graduate institution may be substituted for up to 2 years of general experience.

Expert knowledge of statutory, regulatory, and policy requirements applicable to Federal records management, and ability to apply such knowledge to the specific records requirements applicable to OCWR.

Mastery of, and skill in applying, advanced information management principles, concepts, methods, standards, and practices sufficient to fulfil the duties and responsibilities, such as: developing and interpreting policies, procedures, and strategies governing the planning and delivery of services throughout the OCWR; providing expert technical advice, guidance, and recommendations to management and other technical specialists on critical information management/information technology issues; and applying new developments.

Skill in developing and implementing records and information management controls within content management, metadata or records management applications.

Expert communication skills and techniques, including the use of technology to convey complex materials in a simple, direct manner to users with varying levels of records management proficiency.

Education

Minimum of a Bachelor's Degree in relevant field.

Additional information

The selected candidate may participate in the Federal Employees Health Benefits (FEHB) program, with costs shared with your employer. Life insurance coverage is also provided. New federal government employees are automatically covered by the Federal Employees Retirement System (FERS). If you are transferring from another federal agency and covered by CSRS, you may continue in this program. You will earn annual leave and sick leave. You will be paid for federal holidays that fall within your regularly scheduled tour of duty. Tele-work/telecommuting and alternative work schedule options may be made available. If you use public transportation, part of your transportation costs may be subsidized. You may elect Health Care Flexible Spending Accounts for expenses that are tax-deductible, but not reimbursed by any other source, including out-of-pocket expenses and non-covered benefits under FEHB plans.