This job has expired

Fiscal Specialist

George Mason University
Fairfax, VA
$25-$30/hour commensurate with experience
Closing date
Sep 30, 2023

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Analyst, Research
Full Time
Career Level
Experienced (Non-Manager)

Job Details

Fiscal Specialist (Multiple-Hire Recruit) George Mason University, University Life (UL), seeks a pool of professionals to fill ongoing part-time (29 hours/week) fiscal and business functions. Positions will include a variety of administrative responsibilities and will vary based on candidate qualifications and the needs of respective units. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. About the Position:Incumbent(s) will support the University Life Budget & Finance Manager and/or specific University Life departments with daily financial and business functions, including the processing of procurement transactions, performing financial reconciliations, assisting with budget management as well as other finance related transactions. The role will include the following key functions and responsibilities:Assist with processing JV's, budget transfers, stipend and tuition payments to ensure accurate and timely payments. Provide travel reimbursement support to UL Central office to ensure accurate and timely reimbursements. Assist in HR functions including hiring students, hourly employees, university affiliates and processing ePaf's to ensure correct payments and dates of service. Process spending requests for UL Central, including purchase orders via eVA, reimbursements, small purchase card transactions according to federal, state, and university policies and procedures ensuring prompt ordering and payment as well as accuracy of items purchased, and fund/orgs charged. Oversee pcard transactions and submit monthly approval for UL central staff to provide support to UL units and ensure accurate and timely processing of purchases;Provide financial assistance to offices within University Life to provide financial support when needed and ensure consistency and accuracy of financial reporting across all units. Analyze monthly financial conditions of units and identify anomalies to managers to ensure accuracy of data and integrity of financial reports. Track unit financial activity in conjunction with Budget & Finance Manager and assist with financial reports as needed to provide support to units and ensure accuracy of financial transactions;Manage access requests for HR, Banner, eVA, and other forms approved by banner liaison to ensure appropriate access for employees. Assist with monthly financial reconciliation process to support Budget and Finance manager to ensure accuracy and appropriateness of all financial transactions in accordance with university policies and deadlines. Ensure accuracy of position budget and labor distributions to support monthly reconciliation process and ensure all positions are fully budgeted. Assist with division financial projects as needed;Additional administrative and programmatic support duties will be assigned by divisional and/or unit staff. Applicants should desire working in a fun, student-focused team environment where priorities change rapidly and customer service, as well as effective communication, is considered essential; andAssist with the creation of financial reports for the Operations & Planning team. Update and track one-time purchases expense report to ensure accurate balance of available central funding. Run MicroStrategy reports as needed in support of UL central financial management team.Required Qualifications:Demonstrated knowledge in analyzing financial data, purchasing, and monitoring expenses;Proficiency in Microsoft Excel;Demonstrated written and oral communication skills;Ability to pay attention to details and organization skills;Ability to work both independently and collaboratively; andDemonstrated problem solving and analytical ability.Preferred Qualifications:Mason e‐Print, and Ellucian Banner;Knowledge of P‐Card and travel expense reimbursement processes;Knowledge of accounting, finance, or business management, preferably in higher education; andProficiency with Microsoft Word, Microsoft Teams, and PowerPoint.For confidentiality purposes, the incumbent may not be a current student at George Mason University. For best consideration, applicants must be available to work a minimum of 20 hours a week; preference will be given to candidates available 24-29 hours a week. Some remote work may be an option and will be determined by the requirements of the assigned unit. Cover letter and resumé should indicate interest in specific job responsibilities listed within this posting. Selected candidates will be matched with roles that are most aligned with skills, experience, and interests.

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter and resume.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.


George Mason University is a university with three campuses, each with a distinctive academic focus that plays a critical role in the economy of its region. At each campus, students, faculty, and staff have full access to all the university's resources, while duplication of programs and support services is minimized through the use of technology. In addition to the main campus in Fairfax, the university has campuses in Arlington and Prince William Counties.

Company info
4400 University Dr

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