Administrative Assistant

Fairfax, VA
Low to high $50,000's; commensurate with education and experience.
May 22, 2023
Jun 01, 2023
Full Time
Administrative Assistant George Mason University Operational Risk Management (ORM), within the department of Safety, Emergency, and Enterprise Risk Management (SEERM), is seeking applicants for the position of Administrative Assistant. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. Responsibilities: The Administrative Assistant supports the ORM mission in daily matters with a strong emphasis on administrative support. The individual assists the department in fulfilling all office functions, with a focus on the complex elements of claims administrative support.Facilitate bank deposits and monthly budget reconciliation, process purchase orders and vendor payments, coordinate travel and process reimbursements, prepare meeting agenda and take minutes;Maintain organized electronic and paper files, including budgetary files for the division;Manage the Director's and Risk Control Manager's calendars;Serve as a point of contact for all office maintenance requests, including Facilities work orders, telecommunications work orders, and desk/office space considerations;Answer phone, monitor email, prepare correspondence; andOther related duties as assigned.Required Qualifications:Associate's degree or equivalent experience (generally two years) as a secretary or administrative assistant requiring a full-range of administrative functions;Knowledge of the budget process as it relates to managing office accounts;Demonstrated experience in computer skills with Microsoft products, including Outlook for electronic calendaring;Ability to navigate and maintain a departmental web page;Excellent oral and written correspondence skills;Critical thinking skills;Ability to multitask and handle sensitive and/or confidential material;Demonstrated exceptional organizational skills and detail oriented;After initial instruction, ability to work independently with limited guidance and ability to meet tight deadlines; andAbility to research, understand, and apply state directives and related risk management references.Preferred Qualifications:Associates degree or college-level course work in business administration;CPR/First Aid/AED certification;Experience at an institution of higher education; andMust possess a Valid Driver's License.

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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