HR Coordinator

Fairfax, VA
Commensurate with education and experience.
May 22, 2023
Aug 15, 2023
Full Time
Office of the DeanHuman Resources CoordinatorThe George Mason University Office of the Dean, within the College of Engineering and Computing, seeks proactive, organized, and self-reliant applicants for multiple Human Resources Coordinator positions. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Department:The Chief Business Officer Team within the CEC Office of the Dean, facilitates the planning and implementation of the unit's financial and operational vision as it relates to the full range of business functions and activities for the college to include finance, research administration, human resources, operations and information technology. The CBO is accountable for and provides overall leadership, supervision, management, and coordination of these functions, as well as provide oversight for the development of implementation of policies and procedures to achieve desired outcomes. The CBO team maintains relationships with central administration and other University departments, as well as other units' CBO teams, to facilitate these outcomes.The College of Engineering and Computing has experienced rapid growth over the past five years with students increasing from 7,800 to over 10,000 and full time faculty and staff growing from 250 to 400. The CEC CBO team is expanding to help support this growth. These positions present an fantastic opportunity to provided human resources management in a growth environment. George Mason University provides outstanding benefits to employees, including but not limited to, a generous number of holidays and tuition remission. More information is available at the Position:The Human Resources Coordinator executes aspects of the human resources function for the College of Engineering and Computing, including, but not limited to: Faculty and Classified Staff hiring; processing of personnel actions and contract renewals; employee relations issues; onboarding and separations; and providing guidance and support to departments on various HR tasks and policies. As a key member of the CBO Team, the incumbent will work collaboratively with the other CEC departments, as well as the staff of central HR and Provost Office teams.Responsibilities:Faculty and Staff Recruitment and OnboardingProvide oversight and support of all the HR functions associated with recruitment and onboarding of faculty and staff within the College to include: Meet with hiring supervisors to discuss needs of the position to help determine correct employee classification and correct recruitment process; Draft, review, edit, and submit position descriptions for administrative professional faculty, research staff, and classified staff positions;Work with the Classification and Compensation team on any issues or concerns during their review and classification of the position;Draft, review, edit, and submit job advertisements;Lead recruitment kickoff meetings with search committees to provide overview of CEC policies and procedures for recruitments;Track recruitments as they go through the various steps and provide updates to the HR Director, Chief Business Officer, and Dean;Process hiring proposals and support other onboarding requirements; and Process close out of recruitments are the conclusion of the search with required documentation.Faculty and Staff Personnel ActionsProcessing Faculty and Staff Personnel Actions. Support the College in the completion of personnel actions to include: Process necessary transaction forms for various personnel actions including but not limited to leave of absences, change of title, study leave, additional assignments, salary increases and supervisor changes;Maintain tracking of contract end dates for all faculty and ensure requests for renewal are sent to supervisors in a timely manner; Provide support for the CEC Promotion and Tenure (P&T) process to faculty, department chairs, P&T committees and the Dean's office as necessary; Complete contract renewals for the instructional and research faculty, and research staff after receipt of necessary approvals; Manage faculty and staff off-boarding process; andServe as the subject matter expert for HR policies and procedures related to all personnel actions and provide guidance to CEC faculty, staff and leadership when requested.Hiring and HR Support of Graduate Assistants, Adjuncts and Wage PositionsSupport hiring and other HR actions for Graduate Assistants, Adjuncts, Student Wage, and Nonstudent Wage Positions. Provide guidance to and oversight of departmental hiring of graduate assistants, adjuncts and wage employee to include: Providing departmental admins with eligibility requirements for graduate teaching and research assistants and ensuring that departments are validating they are met prior to hire; Provide training and guidance on how to hire non-benefitted positions including creation of the contract, onboarding and entering the assignment into the system; Manage the upload process used to hire adjuncts and graduate assistants each semester to include submission of template to departmental admins, providing deadline for departmental submission, and review and validate prior to submission to central HR for processing;Manage the Student Health Insurance Subsidy Process for the college to include providing eligibility requirements, collection and review of spreadsheet from departments, and submission of spreadsheet for processing; Processing hiring of graduate assistants funded by the College from startup packages for faculty; andDevelop College specific processes and procedures as necessary.Support VISA ProcessesPartner with Office of International Programs and Services (OIPS) to support Faculty VISA requirements:Initiate communication between new faculty and OIPS for discussion of any sponsorship requirements; Complete H-1B initiation paperwork for new faculty once OIPS confirms the need for sponsorship to be eligible for appointment; Complete check request for visa processing fees; and Assist with completion of paperwork for approved Green card applications.Required Qualifications:Bachelor's degree in Human Resources or Management or combination of equivalent education and experience;Experience in working in a diverse office setting;Demonstrated knowledge of general HR principles;Solid organization, communication, and customer-service skills;Skills for writing, editing, and proof-reading various documentation;Proficient at using Word, Excel, and PowerPoint;Familiarity with relational databases or systems (e.g. Ellucian Banner, PeopleSoft, or similar) and knowledge of database principles;Ability to work both independently, as well as within a team on a wide variety of tasks; andSelf-motivated and collaborative mindset.Preferred Qualifications:Training of others on policies and procedures;Advanced knowledge of George Mason University administrative policies and procedures for Human Resources and Payroll;Familiarity with the H-1B visa sponsorship process;Experience working in a large public institution of higher education;Experience documenting and developing HR procedures;Significant (typically 3-5 years) experience in a human resources field; andExperience with data analysis tools such as MicroStrategy.*Please note that this is not a 100% remote/virtual position, but it is telework friendly. Depending upon your department/office, you may have the ability to telework 1-2 days per week.Mason Engineering: The Future of Engineering is Here The College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and the School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts 10,000 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 302 full-time faculty who comprise the College, 93 are tenured, 75 are tenure-track, 82 are instructional faculty, and 52 are research faculty. As part of a nationally ranked research university, its research teams expended more than $70 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, autonomous systems, 5G communications, systems architectures, computational biomedicine, community-based healthcare, advanced materials and manufacturing, sustainable infrastructure, and more. The College highly encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to increase its capacity in engineering and computing. Some of the university's exciting plans are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a 360,000 square foot building¬-Fuse at Mason Square. Fuse will become the nexus of Mason's transdisciplinary research, entrepreneurship, and academic program efforts in digital innovation, and will unite the public and private sectors in a collaborative alliance to address the world's grand challenges.

For full consideration, applicants must complete the online application at for position number 02592Z and attach a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by April 10, 2023; however, review of applications will continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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