Pre-Award Research Administrator

Fairfax, VA
Commensurate with education and experience
May 22, 2023
Oct 07, 2023
Full Time
Pre-Award Research Administrator - Office of the DeanThe George Mason University Office of the Dean, within the College of Engineering and Computing (CEC), invites applications for multiple Pre-Award Research Administrators. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Department:The Research Administration team, within the CEC Office of the Dean, supports faculty in financial management and compliance of their research grants and contracts in an efficient manner, along with a customer-service focus. We are adding multiple Pre-Award Grant Administrator positions at the college level, as part of a university effort to enhance the research administration infrastructure across the campus. As part of this new initiative, applicants will have the opportunity to help develop and influence the pre-award process at the college level in collaboration with the research administration team leadership.The College of Engineering and Computing has experienced rapid growth in its research portfolio over the past five years with expenditures totaling over $70M in 2022 and has projects with over $400 million in current and anticipated awards. Our proposal activity is approaching 400 submissions annually. The CEC research portfolio presents a fantastic opportunity for applicants to provide research administration in a growth environment.George Mason University provides outstanding benefits to employees, including but not limited to, a generous number of holidays and tuition remission. More information is available at Pre-Award Research Administrator will manage pre-award activities for an assigned portfolio of grants and contracts within one or more CEC academic departments and/or chartered research centers using knowledge of sponsored research best practices, rules and regulations, technical expertise, and analytical skills. The Administrator will provide proactive support to faculty members and will work collaboratively across the college and the university to create a supportive and responsive environment.The primary responsibilities of the position is to work with CEC faculty in the pre-award submission of proposals and administration of their grants and contracts which includes:Assist faculty in development, preparation, and submission of grant and contract proposals which includes the development of budgets and budget justifications, and other administrative documents;Communicate with collaborating institutions to secure necessary sub-award documents for proposals;Ensure applications meet agency and University guidelines and published timetables and deadlines including management of Just-in-Time process; review proposals for consistency with sponsor guidelines;Ensure proposals are entered in the electronic systems and routed in a timely manner; andOther duties as assigned.Required Qualifications:Bachelor's degree or a combination of education and experience;Demonstrated ability to:Analyze data and sponsor guidelines and formulate conclusions;Learn changing technologies related to grants and contracts management;Create high-quality written documents;Proactively resolve issues in a timely manner; andWork well under pressure.Experience creating budgets and working with stakeholders on revisions as needed;Fundamental interpersonal skills in a professional environment;Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Excel, PowerPoint); andExcellent customer service orientation and deadline oriented.Preferred Qualifications:Bachelor's degree;Experience in Sponsored Programs Administration or related field;Knowledge of federal rules and regulations relating to research grant and/or contract activity; andKnowledge of University or College policies, procedures, systems, and offices related to grant and contract submission and management.These positions are telework friendly with the ability to have a hybrid work schedule. Most current team members, on average, work remotely 2-3 days per week.Mason Engineering and Computing: The Future of Engineering and Computing is HereThe College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and the School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts 10,000 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 302 full-time faculty who comprise the College, 93 are tenured, 75 are tenure-track, 82 are instructional faculty, and 52 are research faculty. As part of a nationally ranked research university, its research teams expended more than $70 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, autonomous systems, 5G communications, systems architectures, computational biomedicine, community-based healthcare, advanced materials and manufacturing, sustainable infrastructure, and more. The College highly encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to increase its capacity in engineering and computing. Some of the university's exciting plans is the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a 360,000 square foot building-Fuse at Mason Square. Fuse will become the nexus of Mason's transdisciplinary research, entrepreneurship, and academic program efforts in digital innovation, and will unite the public and private sectors in a collaborative alliance to address the world's grand challenges.

For full consideration, applicants must complete the online application for position 02911Z at; and attach a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by April 17, 2023; however, review of applications will continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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