Executive Administrative Assistant to the Associate Dean

Fairfax, VA
Commensurate with education and experience.
May 22, 2023
Jun 14, 2023
Full Time
Office of the DeanExecutive Administrative Assistant to the Associate DeanThe George Mason Office of the Dean, within the College of Engineering and Computing (CEC), seeks a proactive, organized, and self-reliant Executive Administrative Assistant to the Associate Dean. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. About the Department:The Office of the Dean is the lead executive office for the College of Engineering and Computing. The College's central goals and strategies are developed within the Office of the Dean, and it serves as the main conduit between the College and other executive level offices within the University as well as with the departments, programs, and centers within the College.About the Position:The Executive Administrative Assistant to the Associate Dean will provide executive-level administrative support to CEC's Associate Dean for Research (ADR) as well as provide administrative support to other Dean's office administrators, as needed.Responsibilities:Meeting Coordinator and Calendar Management:Effectively manage the ADR's calendar, including coordinating with internal and external constituents;Prioritize requests for ADR's available time;Brief the ADR regularly on inquiries and issues;At the direction of ADR and/or supervisor, coordinate meetings for internal and external guests, this may include coordination with CEC departments, and other units throughout the University;Issue meeting invitations, prepare agendas, reserve rooms, catering, A/V, and other logistics; andAttend meetings as requested to take notes and record action items.Project Coordination:Identify and assign (in coordination with supervisor) action items on behalf of the ADR to others as appropriate;Track the progress and completion of said action item;Issue reminders related to ADR priorities to the ADR and others as needed; Accompany the ADR to meetings and capture notes and actions; prioritizing actions as needed;Prepare and provide requested materials to internal and external audiences, working closely with colleagues across the University; and Conduct research, as needed for the ADR and supervisor as related to issues of strategic importance for the CEC Dean's Office.Travel Coordination:Manage travel arrangements, including flights, hotels, conference registration, car rentals, read-ahead materials, and other aspects of executive travel for ADR and other members of the Dean's Office team;Coordinate and book travel for external CEC visitors;Perform visual compliance screenings for all Dean's Office international travel and guests; andProcess reimbursements promptly upon traveler's return.Administrative Support:Support the preparation of correspondence and PowerPoint presentations for CEC Dean's Office team; andAt the direction of supervisor, provide administrative support and meeting/event coordination for other members of the Dean's Senior Staff.Required Qualifications:Skill in operating applicable office equipment and software;Ability to work both as a team member and independently;Ability to multi-task and remain calm under pressure;Outstanding customer service orientation, can do attitude;Excellent organizational and project management skills, excellent written and oral communicator;Ability to use the Internet and library resources for research and references;Proficiency in Microsoft Office Suite; andDemonstrated related experience, including working for an executive (typically 3+ years).Preferred Qualifications:5+ years related experience preferred;Prior experience working in higher education preferred; andBachelor's Degree in a relevant field.*Please note that this is not a 100% remote/virtual position, but it is telework friendly. Depending on your department/office, you may have the ability to telework up to 2 days per week.*Mason Engineering: The Future of Engineering is Here The College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and the School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts 10,000 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 302 full-time faculty who comprise the College, 93 are tenured, 75 are tenure-track, 82 are instructional faculty, and 52 are research faculty. As part of a nationally ranked research university, its research teams expended more than $70 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, autonomous systems, 5G communications, systems architectures, computational biomedicine, community-based healthcare, advanced materials and manufacturing, sustainable infrastructure, and more. The College highly encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to increase its capacity in engineering and computing. Some of the university's exciting plans are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a 360,000 square foot building¬-Fuse at Mason Square. Fuse will become the nexus of Mason's transdisciplinary research, entrepreneurship, and academic program efforts in digital innovation, and will unite the public and private sectors in a collaborative alliance to address the world's grand challenges.

For full consideration, applicants must complete the online application at https://jobs.gmu.edu/ for position number 03231Z; and attach a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by March 20, 2023; however, review of applications will continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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