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Records Management Specialist

George Mason University
Fairfax, VA
Salary starting high $40,000s to low $50,000s, commensurate with education and experience
Closing date
Jun 8, 2023

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Job Details

Records Management SpecialistGeorge Mason University Department of University Libraries invites applications for a Records Management Specialist. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Department:The Special Collections Research Center at George Mason University Libraries is charged with acquiring, documenting, preserving, and providing access to primary research collections and documents. SCRC also manages archival records of George Mason University and undertakes the creation of audiovisual documentary resources through its Oral History program. SCRC also adds value to its holdings through selective digitization, interpretive exhibits, instruction, and programming. About the Position:This position performs specialized and complex duties to support the University Records Management program, including knowledge and application of Commonwealth of Virginia records laws and regulations, reference support, and outreach. Works with academic faculty, University administration, and University staff encompassing all offices across campus. Manages the University Records Center student and/or wage employees.In collaboration with the University Records Officer and in support of university compliance with records laws and regulations, the Records Management Specialist work includes appraising, processing, and assigning retention schedules to records for incoming and onsite materials. Regularly communicates with offices and departments. Works with the University Records Officer in preparing and completing shredding work.Serves the large and diverse University community (faculty, administrators, legal counsel, and staff), and interacts independently in person, and via email and phone. Is responsible for mastery and daily use of the University Records Management records database system (including electronic records management), as well as gaining a university-issued certificate in using a narrow aisle forklift and electronic cart driving. Participates with the University Records Officer in planning and implementing records management training.Hires, trains, and supervises student workers in warehouse management work, including assisting with tracking and reviewing inventory, and picking up and delivering boxes to offices across the Fairfax campus. Maintains and analyzes statistics. Ensures the maintenance of current Commonwealth of Virginia records schedules, and other state and federal records laws. Assists the University Records Officer and Director, Special Collections Research Center with special projects. Represents the department and University Libraries on committees.Required Qualifications:Bachelor's degree in a related field; or equivalent combination of education and related experience;Demonstrated knowledge of information technologies, including database systems;Demonstrate knowledge of national and international standards related to unit (i.e., knowledge of records management and archival best practices and principles);Analytical and problem-solving skills;Skill in the use of presentation technology (for sharing information and training);Skill in providing effective customer service;Skill in effective and respectful verbal, written, and interpersonal communication; ability to concisely report solutions to internal and external contacts; ability to demonstrate tact and diplomacy when communicating with individuals at all levels of the organization;Skill in the use of computers and related software, including Microsoft Office Suite and database management systems;Ability to demonstrate significant attention to detail and perform work with a high degree of accuracy;Ability to multi-ask and prioritize daily activities; ability to remain organized while working on multiple, simultaneous projects;Ability to work effectively with others both in the department and to external colleagues; ability to work independently as well as part of a collaborative team environment;Ability to lift 40 pounds on a regular basis; andA valid driver's license is required for this position, in order to drive University-owned electric vehicles; must currently possess an appropriate, active, valid motor vehicle operator's license that meets all of GMU's requirements for operating state vehicles and equipment under Mason's Vehicle Use Policy 1411 The Office of Risk Management reserves the right to review the driver's licenses and Motor Vehicle Reports (MVRs) of all candidates selected with employment contingent upon a favorable review.Preferred Qualifications:Experience working in archives and/or records centers;Experience supervising, training, and mentoring staff members and/or student employees;Knowledge of the Virginia Public Records Act and associated records retention schedules by the Library of Virginia;Narrow aisle forklift certification; andElectronic cart certification.

All applications for this position MUST be submitted online at George Mason's employment page ( Applicants must submit the application, cover letter, resume, and the names, addresses (including e-mail), and phone numbers of three current references. Questions should be directed to Brian Royer ( or Diana Tippett (, Office of the Dean of Libraries. The review of applications will begin after April 10th, 2023.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.


George Mason University is a university with three campuses, each with a distinctive academic focus that plays a critical role in the economy of its region. At each campus, students, faculty, and staff have full access to all the university's resources, while duplication of programs and support services is minimized through the use of technology. In addition to the main campus in Fairfax, the university has campuses in Arlington and Prince William Counties.

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4400 University Dr

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