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Administrative Specialist (Human Resources)

George Mason University
Fairfax, VA
Commensurate with education and experience.
Closing date
Jun 15, 2023

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Job Details

Department of Computer ScienceAdministrative Specialist (Human Resources)The George Mason University Department of Computer Science, within the College of Engineering and Computing, seeks a proactive, organized, and self-reliant Administrative Specialist (Human Resources). George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.This is not a 100% remote/virtual position, but is telework friendly. Depending upon your department/office, you may have the ability to telework 1-2 days per week.Position Responsibilities:HR Coordination:Manage and coordinate the hiring process for all adjunct faculty, graduate teaching assistants, wage, and student wage employees hired to work for Computer Science to include distribution and collection of hiring paperwork, origination of contracts, and entering personnel assignments;Manage and coordinate the HR process for all affiliate faculty and visiting scholars working with Computer Science to include distribution and collection of hiring paperwork, origination of contracts, and entering personnel assignments;Coordination of GTA and adjunct faculty orientation each semester;Work with faculty and course coordinators to verify adjunct resume degree credentials, and GTA CELTD/GPA/SPEAK scores prior to forwarding to faculty for consideration (according to set department standards);Verify eligibility for PhD and MS GTA appointments;Initiate and approve all student wage employee timesheets;Work closely with CEC HR Team to create and submit uploads three times a year (fall, spring, and summer) to hire GTAs and adjuncts; andEnter personnel assignments into Banner (ERP), confirm payments, maintain hiring spreadsheets, and issue swipe and key access requests.Departmental Personnel Actions:Coordinate, organize, and participate in the interview process, arrange candidate travel, interview seminars, and reimbursements;Assist with the onboarding of new instructional faculty; andAssist with administrative process for instructional faculty hires.Office and Administrative Support:Work directly with faculty on routine and special requests;Assist in trouble shooting and problem solving to ensure problems are resolved quickly and efficiently;Order and disseminate parking vouchers to adjunct faculty;Send listserv announcements;Liaise with other administrative offices of the College and University in a manner to contribute to the best interest of the department;Process, monitor, and approve all scholarships and awards per George Mason's rules and regulations, policies and procedures; andAct as trouble shooter and problem solver for all related matters.Required Qualifications:Bachelor's degree; or an equivalent combination of education and experience.Preferred Qualifications:Demonstrated interpersonal and communication skills (both written and verbal);Advanced customer service skills;Ability to work effectively with a wide range of constituencies in a diverse community;Proficient computer skills and demonstrated experience with office software (particularly MS Word and Excel) and email applications;Prior experience effectively identifying and addressing problems;Prior experience in human resources; andPrior experience in higher education.Mason Engineering: The Future of Computing is HereThe College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and the School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts 10,000 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 302 full-time faculty who comprise the College, 93 are tenured, 75 are tenure-track, 82 are instructional faculty, and 52 are research faculty. As part of a nationally ranked research university, its research teams expended more than $70 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, autonomous systems, 5G communications, systems architectures, computational biomedicine, community-based healthcare, advanced materials and manufacturing, sustainable infrastructure, and more. The College highly encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to increase its capacity in engineering and computing. Some of the university's exciting plans are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a 360,000 square foot building-Fuse at Mason Square. Fuse will become the nexus of Mason's transdisciplinary research, entrepreneurship, and academic program efforts in digital innovation, and will unite the public and private sectors in a collaborative alliance to address the world's grand challenges.

For full consideration, applicants must apply online at for position number 03230Z; complete the online application; and upload a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by January 23, 2023; however, review of applications will continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.


George Mason University is a university with three campuses, each with a distinctive academic focus that plays a critical role in the economy of its region. At each campus, students, faculty, and staff have full access to all the university's resources, while duplication of programs and support services is minimized through the use of technology. In addition to the main campus in Fairfax, the university has campuses in Arlington and Prince William Counties.

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