Administrative Assistant

Fairfax, VA
Commensurate with education and experience.
May 22, 2023
Jul 08, 2023
Full Time
Administrative AssistantThe George Mason University's Cyber Policy Studies Laboratory, within the College of Engineering and Computing, seeks a proactive, organized, and self-reliant Administrative Assistant who has excellent communication and organizational skills to support the principal investigator on research and administrative matters related to their grant. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally-inclusive environment.This position is considered Quasi Full-Time at 30 hours per week, 0.75 FTE, and is benefits-eligible.Responsibilities:Provide administrative assistance to Principle Investigator (PI) for research and administrative matters related to the grant;Schedule meetings for the PI as needed domestically and internationally;Coordinate travel and reimbursement for heavy international travel;Purchase and coordinate shipping of equipment itemized in the grant with a P-Card;Assist in managing, transporting and/or storing de-identified HSR data for the grant (Mason HSR - IRB training required immediately upon commencement of work);Provide administrative assistance to the PI in developing or growing an academic field in cyber policy / digital anthropology;Organize and coordinate an annual conference with IEEE as itemized in the grant which will take place both remotely and overseas;Coordinate publication related duties (payments, shipping, etc.) for these conferences and grants in conjunction with Mason requirements;Address payment issues related to grants and international currencies as needed;Provide administrative assistance for several international consultants working overseas;Process purchase order request in the e-VA system required for hiring of the international consultants;Document management - to include minutes and follow ups on needed items; andManage invoicing and payment documentation.Required Qualifications:Demonstrated senior-level administrative experience;Demonstrated experience with grants and contract;Demonstrated experience processing purchase requests, travel reimbursements, and purchase card purchases;Experience with export control requirements;Experience processing international payments;Experience coordinating international conferences, meetings and events;Demonstrated and personable communication skills;Ability to self-organize and maintain detailed records and minutes;Demonstrated problem-solving skills: ability to identify and address issues early in to ensure smooth execution;Proficiency using e-VA, Word, Excel, PowerPoint and MS Teams;Polite, efficient and high responsiveness; andCordial, team-building approach.Preferred Qualifications:Extensive knowledge of the U.S. Department of Defense either in previous work or training;Experience with multi-million-dollar budgets;Experience working with international consultants, researchers, fellows and students;Experience with international grants and contracts;Experience with Department of Defense grants and contracts; andCompletion of Human Subject Research training at Mason to handle or organize any of the HSR data in the project (can be completed after being hired).Mason Engineering and Computing: The Future of Engineering is HereThe College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and the School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts more than 10,000 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 302 full-time faculty who comprise the College, 93 are tenured, 75 are tenure-track, 82 are instructional faculty, and 52 are research faculty. As part of a nationally ranked research university, its research teams expended more than $70 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, autonomous systems, 5G communications, systems architectures, computational biomedicine, community-based healthcare, advanced materials and manufacturing, sustainable infrastructure, and more. The College highly encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to increase its capacity in engineering and computing. Some of the university's exciting plans are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a 360,000 square foot building-Fuse at Mason Square. Fuse will become the nexus of Mason's transdisciplinary research, entrepreneurship, and academic program efforts in digital innovation, and will unite the public and private sectors in a collaborative alliance to address the world's grand challenges.

For full consideration, applicants must complete the online application at for position number 10636Z; and attach a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by January 9, 2023; however review of applications will continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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