Director of Finance & Human Resources, Antonin Scalia Law School

7 days left

Fairfax, VA
Commensurate with education and experience.
May 22, 2023
Jun 11, 2023
Full Time
Director of Finance and Human Resources, Antonin Scalia Law SchoolThe George Mason University, Antonin Scalia Law School, invites applications for a Director of Finance and Human Resources position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Law School:The Antonin Scalia Law School strives to be a national leader in legal education; applying tools of economics and other social sciences to the study of legal doctrine, process, and institutions. The Law School prepares students to practice law in a broad range of public and private sector organizations within the Commonwealth and around the Country. In addition, it produces academic scholarship that expands society's understanding of law and legal institutions with a special focus on using economic tools and methods to do so.About the Position:The Director of Finance and Human Resources reports to the Dean of the Law School and functions as the managing director of finance for the Law School, with dotted line reporting to the Senior Associate Dean. The purpose of the position is to provide strategic oversight of the school's financial operations and manage the Human Resources department. Primary responsibilities include managing the daily accounting operations covering an annual operating budget close to $50M ($20M E&G and $30M Foundation), preparing annual budget and mid-year and annual forecasts, and providing monthly departmental and center financial reports. In addition, the Director manages workflows and develops processes and procedures for all fiscal activity for the Law School departments and centers, ensuring that all receipts and disbursements are processed in a timely, accurate, and compliant manner. The Director supervises the Law School's Senior Human Resources Manager.Responsibilities include, but are not limited to:Financial/Fiscal OperationsAccounting Operations:Manage the financial and fiscal operations for the Law School and its prominent centers;As necessary manage the transition of the Law School's shadow accounting system, historically maintained to monitor and report on Law School and Foundation related activity at a department and center level to the University's enterprise system;Oversee processing of all cash/donor receipts (excluding tuition) and disbursements;Maintain chart of accounts, cost center structure, and develop customized system reports;Ensure expenditures are in compliance with University and Foundation policies, approvals are within authority levels, and documentation supporting all transactions are maintained;Oversee the monthly reconciliation process for all orgs, foundation accounts, and OSP linked funds;Manage all financial related workflows, including review and approval of all purchases in eVA, travel requests (encumbrances) and reimbursements through TRS, food and beverage authorizations and payment requests, state payment requests, as well as review and approval of Foundation vouchers;Manage cash operations ensuring procedures are properly followed, deposit forms are complete and accurate, and deposits are made timely;Review and approve scholarship payments covering tracking individual payments by part-time, full-time, JD and LLM, and reconcile activity by funding source to financial reports;Maintain account structure by establishing new orgs, linked funds, and Foundationaccounts, and closing accounts as needed;Manage set up and processing of payroll related activity for Federal Grants/IPAs;Manage payroll processing;Manage summer research process for faculty and ensure proper payout;Prepare online program invoices and reconciliations to booked revenue and expense each semester;Review contracts and ensure compliance with University procurement policies and procedures; andManage year-end close process and reporting.Budgeting/Forecasting/Financial Reporting:Develop annual operating budgets within the Law School from all sources;Prepare timely and accurate monthly financial reports comparing actual expenditures to budget. Identify budget risks and opportunities for savings;Prepare and distribute monthly financial report for Center executives and provide ongoing financial consultation;Monitor, track, and report on faculty expenditures from research accounts;Monitor and manage alignment of personnel costs to appropriate funding sources;Develop cash flow forecasts; andReview annual budget model projections and year-end true-up to budget for accuracy and input.Internal Controls/Policies and Procedures:Establish internal controls and policies and procedures governing all financial operations;Serve as liaison for all internal and external audits for various financial (Banner access, eVA access, miscellaneous payments, program reviews, scholarships etc.) and HR related functions (new hire process, affiliates, etc.); andMonitor and update authorized signers for all orgs, OSP funds, and foundation accounts.Other:Prepare response to annual ABA Report and US News & World Report with regards to Fiscal section, Scholarships, and Financial Aid section;Supervise all full and part time personnel with the Law School's Finance office.Human ResourcesRecruitment, Hiring, Onboarding, and Annual Review:Supervision of and collaboration with the Senior Human Resources Specialist, who manages recruitment, hiring, onboarding, and annual review processes in the Law School;Collaborate with and serve as a resource to the Senior Human Resources Specialist in the onboarding process for new employees; andEstablish payroll through Banner (ePAFs) for adjunct professors, student hires, wage employees, and research assistants.Personnel Actions Issues:Collaborate with and assist the Dean, the Senior Associate Dean, and the Law School's Senior Human Resources Specialist on personnel actions such as salary increases, bonus payments, title changes, retirements, resignations, etc., and ensure compliance with University policies and guidelines;Coordinate and ensure processing of all staff and faculty leave applications ensuring proper documentation and approvals from the Dean, HR, and the Provost are obtained, and FTFs/CTFs are processed accurately; andAssist the Human Resources Specialist as needed with employee termination processes.Other:Manage affiliate process including necessary paperwork and Provost approval. This includes affiliate faculty appointments (adjunct), affiliate visiting scholars, affiliate "other", and visiting fellows (NSI). Each affiliate classification must adhere to slightly different processes for approval;Oversee HR related audits (hiring process, affiliates, rank, tenure, and leave status, etc.);Work with Senior Human Resources Specialist to establish and maintain personnel records management system; andPerform other duties as assigned.Required Qualifications:Bachelor's degree in Finance, Accounting or related field, and Post Graduate degree, such as MBA or Master's degree in Finance; or an equivalent combination of related education and experience;Demonstrated experience managing budgets throughout the fiscal year to ensure accounts are balanced for year-end closing and reporting;Ability to work independently and demonstrate initiative; andKnowledge of Intuit Quick Books, Ellucian Banner, Abila Sage MIP, Micro Strategy, and other similar data bases.Preferred Qualifications:Experience in Higher Ed;Experience with Commonwealth of Virginia or other state university system finance and procurement procedures, policies, rules, and regulations; andPrevious supervisory experience.

For full consideration, applicants must apply for position number FA15Kz at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

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