Contract Analyst Ii

Job Announcement

Works as part of the Support Services Division in the Resource Management Section. This position works an eight-hour day, Monday through Friday, 8:00 a.m. to 4:30 p.m. Overtime may be required during inclement weather conditions, major events, or increased workload.

Under general supervision, performs comprehensive contract administration for all Fire and Rescue Department contracts, including both primary and participatory agreements. Directs and oversees the acquisition and receipt of mission-critical supplies by creating and leveraging performance-based contracts. Assigns requisitions and a variety of professional-level administrative, technical, and analytical duties to the materials management specialists to ensure the acquisition and receipt of mission-critical supplies in direct support of Fairfax County Fire and Rescue operations.

Operating in a civilian support staff capacity, provides valuable public safety reinforcement by establishing and monitoring performance-based contracts that are consistently leveraged to ensure essential materials, goods, and services that directly support ongoing Fire and Rescue operations. The appointee is expected to become a subject matter expert regarding unique fire safety and fire prevention materials. By researching industry standards and best practices, and by applying county procedures to contract administration duties, the appointee will maximize cost savings to the county and ensure the supply chain integrity to the Fire and Rescue Department.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)

Researches the availability of contracts that can meet the needs of the end user;

Administers contracts and ensures compliance with federal, state, and local procurement requirements;

Performs analyses to support contract negotiations, performance studies, utilization reviews, cost reasonableness studies, and expenditure history inquiries;

Assists staff in contract negotiations;

Oversees annual renewal process and periodic amendment process for contracts;

Writes solicitations and contracts;

Ensures vendors are in compliance with all aspects of the contract;

Mediates and resolves, where possible, disputes between program staff and contractors regarding contract terms;

Prepares the contract electronic and physical files;

Prepares federal, state, and county mandated reports and management studies regarding vendor services and operations.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Working knowledge of the mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;

Knowledge of the principles, practices and techniques relating to procurement and contract administration;

Ability to use research methods to gather, analyze and interpret data;

Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;

Ability to use information systems to prepare documents and to store, manipulate, analyze, and present information.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for “Any combination, experience, and training equivalent to”)
Graduation from an accredited four year college or university with a bachelor's degree in business administration, public policy, public administration or a field related to the assigned functional area; plus, two years of professional level experience in contract administration or a related field.

PREFERRED QUALIFICATIONS:

• Excellent work ethic and value-based initiative.
• Possession of strong critical thinking/analysis and problem-solving skills.
• Ability to build team-based, collaborative relationships.
• Demonstrated ability to communicate effectively with employees at all levels.
• Eagerness to learn materials and develop professional skills.
• Strong verbal and written communication skills.
• Nationally recognized certification in the area of assigned responsibility.
• Experience developing and managing solicitations, procurement cards, and procurement training reference materials.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, credit check, and sanctions screening to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
Must be able to speak articulately in person and on the phone. Work long periods at a desk. Fully participate as required as a civilian member of an emergency response organization. Ability to operate keyboard driven equipment and move from one workstation to another. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.

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