Civil Docket Clerk (legal Records Clerk)

Job Announcement

Serves as the docket clerk in the Docketing Section of the Fairfax Circuit Court. Maintains dockets of cases, by updating pertinent information including date and time of the hearing/trial/court appearances, parties involved, the courtroom, and presiding Judge.

Assists the Chief Judge in preparing the docket assignments, by providing accurate and up-to-date docket information. Reviews documents, inputs data into Court database, arranges for interpreters and audio-visual equipment for the courtroom, and prepares court orders. Determines what case files are needed for the docket and ensures they are available and complete for trial. Interacts with attorneys, law clerks, judges, and the public to obtain information necessary to docket cases. Maintains up-to-date knowledge of the Code of Virginia relating to legal procedures pertaining to docketing a court case. Performs other duties as required.

Schedule: This position requires physical presence in the worksite location during scheduled hours of work.

Salary: The selected applicant's starting hourly rate will be in the minimum to midpoint range ($19.8336 to $26.4443) of the advertised compensation range. Promotional rules apply for current Fairfax County Government and Fairfax County Public Schools employees.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Receives and reviews documents to ensure completeness for filing and recording;
• Prepares and processes legal documents;
• Enters and updates case information in the case management system;
• Scans and indexes documents in the case management system;
• Calculates and collects fines, court costs, and restitution;
• Notifies defendants of court fines, fees, and restitution balances and payment options;
• Reconciles daily receipts, identifies discrepancies and makes corrections;
• Assists customers by phone, and in person with miscellaneous inquiries;
• Maintains, stores, and ensures accessibility of case files;
• Assists the public requesting to review, and/or obtain copies of case files;
• Prepares and monitors Court dockets;
• Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

• Knowledge of standard administrative procedures, practices, and equipment;
• Knowledge of common legal terminology, documents and procedures;
• Ability of comprehend applicable Virginia Code sections and laws;
• Ability to process a considerable volume of record work in an accurate and timely manner;
• Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
• Ability to communicate courteously and effectively, both verbally and in writing;
• Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Any combination of education, experience and training equivalent to high school graduation; Plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Two or more years of Court and/or legal experience.
• Two or more years of cashiering, and/or customer service experience.
• Ability to work independently and in a team environment.
• Excellent oral and written communication skills.
• Attention to detail.
• Ability to multitask and work with limited direction to address identified objectives.
• Excellent organizational skills.
• Experience using Court Case Management systems, scanning and imaging software.
• Experience using Microsoft Office Suite (i.e., Word, Excel, and Outlook).

PHYSICAL REQUIREMENTS:
Requires ability to lift boxes and files and push a cart weighing up to 30 pounds. Ability to input and retrieve data from a computer. Duties are generally sedentary. Must be able to type 30 words per minute due to high volume of computer entries. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include a practical exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.
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