Subcontracts Manager

Fairfax, Virginia
May 01, 2023
Jun 09, 2023
Full Time
Dewberry is seeking a Subcontracts Manager to provide full-cycle subcontract administration to support subcontractor management for our federal programs. Source suppliers, negotiate and award subcontracts for technical and professional services, materials, and construction services. Take the opportunity to join a growing team of business professionals who deliver quality solutions to public and private clients.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.


  • Establish relationships with the Project Managers, Operating Managers, Suppliers, and other Stakeholders
  • Maintain a working knowledge of Federal Acquisition Regulations (FAR) and standard commercial procurement practices
  • Attend training as necessary to keep current on regulation changes, industry updates, etc.
  • Review and analyze specifications, statements of work, pricing and other contractual provisions with suppliers and subcontractors
  • Participate in proposal process by coordinating actions between Dewberry stakeholders and suppliers
  • Review and negotiate NDAs and TAs
  • Identify flowdown requirements from the prime contract
  • Prepare and maintain complete Purchase Order and Subcontract files in accordance with FAR policies, Dewberry corporate procurement guidance, and other applicable references to ensure compliance throughout the procurement cycle
  • Prepare subcontract modifications
  • Actively manage the procurement process from order placement through receipt of services, subsequent payment of invoices, and closeout
  • Use experience and working understanding of Prime/Subcontractor/Consultant relationships to support Project Managers with various types of contracts
  • Understand the requirements to develop compliant subcontract files and review files for compliance with CPSR and other government requisites
  • Ensure compliance and act as expert for company practices, policies, procedures as it relates to all subcontract activities
  • Support Federal government (DCMA, DCAA, etc.) inquires related to Procurement documentation and/or processes including leading the preparation for a government-conducted Contractor Purchasing System Review (CPSR)
  • Help ensure that Procurement operates ethically and in strict compliance with government procurement regulations and law
  • Lead development, communication, and implementation of guidance, training, and support to all staff on subcontracting processes and best practices
  • Assist with developing, communicating, and implementing procurement strategies and plans in accordance with overall company and business objectives
  • Small Business tracking and electronic Subcontracting Reporting System (eSRS)
  • Plan, organize, prioritize, and perform multiple tasks to perform job functions in an orderly, efficient manner
  • Work professionally in a team environment and independently as necessary.
  • Provide support to co-workers, suppliers, and auditors

Required Skills & Required Experience

  • Bachelor's degree in Business, Law, Finance, or related field or equivalent experience
  • 10 years' experience in subcontract management or contracting
  • Thorough knowledge of and experience working with the FAR, DFARS, and the government acquisition process
  • Demonstrated experience with managing the procurement process including solicitation, evaluation, award, and documentation
  • Experience negotiating terms and conditions, analyzing for risk, and recommending mitigation strategies
  • Previous experience with the full range of subcontract types, FFP, Cost Plus, Hourly not to Exceed, Time & Material, etc.
  • Experience with small business subcontracting plans
  • Experience submitting eSRS and FFATA reporting
  • Experience supporting a Contractor Purchasing System Review (CPSR)
  • Strong analytical, negotiation and subcontract management skills
  • Excellent communication skills (written, oral, presentation)
  • Ability to achieve agreed upon goals with little supervision
  • Demonstrated professionalism
  • Sound business ethics
  • Thorough knowledge of and ability to effectively use MS Office (Access, Word, Excel, Outlook, and PowerPoint)
  • Ability to gain proficiency in enterprise procurement tools

Preferred Characteristics
  • Experience with Federal, State, and Local government subcontracting
  • Experience with Deltek Vantagepoint and/or JD Edwards EnterpriseOne

Don't meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employee's. So if you're excited about this role, but your past experience doesn't align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*All recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

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