Management Analyst Iii

Job Announcement

Under the general supervision of the Chief Training Officer, serves as the focal point for all aspects of volunteer training, volunteer qualification issues and volunteer professional development issues for the Fire and Rescue Department. Maintains close coordination with the Volunteer Liaison Office. Overall administration, management and supervision of the volunteer fire and emergency medical services training programs annually, from basic entry level training through specialist training to career development and re-certification courses. Facilitates the delivery of the volunteer training program: plan, schedule, and assign classes and training facilities for courses. Reviews, analyzes and recommends improvements to established course objectives, outlines, and lesson plan contents through training needs assessment and task analyses, while ensuring compliance with Fairfax County Fire and Rescue training division requirements and standards.

Reviews courses to ensure delivery consistency with the organization standards in form, content, and performance tests. Develops and prepares training materials and resources. Provides guidance for identifying effective training materials and audio-visual aids to selected instructors as required for each course. Assists with planning and producing materials and training resources that are effective learning tools.

As the Training Division Certification Accreditation Program Manager, maintains communication with Virginia Department of Fire Programs Delegated Authority section, Virginia Office of EMS Accreditation manager, other Fire and Rescue Departments in the Northern Virginia Region, and other Fairfax County Agencies as required.

As the Training Division Accreditation Testing Program Manager, maintains communication with Virginia Department of Fire Programs Delegated Authority section, Virginia Office of EMS Accreditation manager. Assists all volunteer members in successful achievement of individual certification and professional development efforts. As the volunteer adjunct instructor supervisor, manage, assign, evaluate, supervise, discipline, and counsel seasonal adjunct instructors. Completes special projects and other related duties as assigned by Chief Training Officer related to accreditation, training program design and volunteer training needs of the organization as coordinated with the volunteer liaison office which further the goals and objectives of the Fire and Rescue Department.

The assigned functional areas are Fire and Public Safety, Emergency Management, Training, and/ or Emergency Services/Program Management.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)

• Independently designs, develops, and coordinates ongoing department programs and special projects;
• Performs a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity;
• Coordinates and manages the work of administrative, para-professional, and/or professional-level staff in the day-to-day activities of selected projects.
• Plans, organizes, and coordinates changes to the policies, procedures, or processes related to multiple administrative functions (financial, procurement, budget, human resources, contract or grants administration, information technology systems, etc.);
• Plans and conducts or oversees studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs;
• Provides guidance, recommendations, and advice to departmental managers;
• Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems;
• Writes, edits, and finalizes reports and presentations and presents findings and recommendations to department senior managers.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an-all-inclusive list).

• Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;
• Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g., personnel, budgeting and financial management, contract administration and management);
• Knowledge of the principles, practices and techniques governing management, organization, operations, and programmatic services;
• Ability to identify possible solutions for solving business problems;
• Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
• Ability to make oral presentations to department management, other departments, or the public;
• Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;
• Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze, and present data;
• Ability to supervise and train staff;
• Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring, and evaluating performance, and supporting training and development planning.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; Plus, four years of professional work experience within the functional area.
PREFERRED QUALIFICATIONS:

• Certification as a Virginia Office of Emergency Medical Services - Educational Coordinator.
• Certification in NFPA 1041 Fire and Emergency Services Instructor III.
• Experience using Virginia Office of EMS Website/Portal.
• Experience using Vector Solutions, Cornerstone, and SQL Server Databases.
• Experience using Questionmark examination software.

CERTIFICATES AND LICENSES REQUIRED:
Driver's license (required)

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, driving record check, and sanctions screenings to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
Ability to sit for long periods of time at desk. Ability to travel locally between County sites, as well as out of town. Ability to lift 30 lbs. Requires bending, reaching, pulling, pushing. Must be able to speak articulately in person and on the telephone. Fully participate as required as civilian member of an emergency response training agency. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.