Under direction of the Department of Tax Administration’s (DTA) Fiscal Administrator, responsible for providing human resource and procurement support to all the divisions of DTA which includes over 350 employees. Assists in the management of all human resources programs in DTA to include payroll, hiring, language stipend, performance management, FMLA, and DTA specific stipend programs. Performs professional human resources work that includes assisting with employee relations issues, workforce planning initiatives, recruitment, data analysis and reporting, interpreting, and applying HR policies and procedures, as well as ensuring compliance with other federal and state regulations. Responsible for the continuous tracking and management of all HR and procurement processes. Assists with administration of the agency’s organizational development and training program, serving as a training coordinator. Performs all financial purchasing transactions (shopping carts, purchase orders, receiving, journal entry documents, funds reservations, budget transfers, direct payments, vendor account creation, etc.) for the department including, but not limited to, accounts payable, p-card management, contract management, travel, and some accounts receivable and monthly reconciliation. Serves as a department travel coordinator. Acts as agency's liaison with the Department of Finance, Department of Procurement and Material Management, and vendors. Assists in the timely completion of all agency-wide HR and procurement audits. Note:
The assigned functional areas of the position are human resources, financial management, and procurement. Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list).
Employment StandardsMINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following:
- Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;
- Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
- Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
- Ability to identify possible solutions for solving business problems;
- Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations;
- Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;
- Ability to communicate effectively orally and in writing;
- Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
- Ability to train, lead, and/or supervise paraprofessional staff.
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area.BRIDGE CLASS EMPLOYMENT STANDARDS
Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.PREFERRED QUALIFICATIONS:
NECESSARY SPECIAL REQUIREMENTS:
- Experience with various human resource processes to include payroll, hiring, stipends, performance management, and FMLA.
- Procurement, contract management, and fiscal management experience.
- FOCUS experience and/or Human Resource Information System (HRIS) experience.
- Strong writing communication skills.
- Detail oriented, ability to multitask and prioritize.
- Ability to establish and maintain effective relationships with both internal and external stakeholders.
- Must be able to work independently with minimum supervision; extremely well organized, flexible, and adept in the challenges of supporting a work environment that collaborates and coordinates with a variety of county departments and external stakeholders.
- Proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
The appointee to the position will be required to complete a criminal background check and credit check to the satisfaction of the employer.
This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.) PHYSICAL REQUIREMENTS:
Occasional lifting of files, no more than 15 pounds. All duties are performed with or without reasonable accommodations.SELECTION PROCEDURE:
Panel Interview and may include a practical exercise.
The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others
) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov