Election Training & Operations Coordinator (training Specialist Ii)

Job Announcement

Serves as the lead training coordinator for the Office of Elections and helps design and manage other operational activities. Oversees the planning and operation of a comprehensive training program for approximately 5,000 active election officers, 250 early voting staff, 50 rovers, and other election administration staff.

Ensures all individuals are adequately trained on voting equipment and all election procedures as determined by Virginia Election Law. Develops content for various training sessions, including for new election officers or staff, returning election officers or staff, chief election officers and satellite supervisors, rovers and voting equipment technicians, and other specialized positions or classes. Develops tools for online training, including slideshows, videos, quizzes, and other interactive materials. Creates and organizes supplemental training materials. Hires and manages a team of up to 20 seasonal staff as training facilitators. Sets the training schedule. Identifies and secures appropriate space to facilitate on-site and off-site classroom courses. Coordinates the movement and security of training equipment between venues. Travels to and assists at off-site training sessions. Routinely creates and shares reports, tracking progress. Proactively assesses the efficacy of training programs and pursues continual improvements.

Helps manage and support other operational activities for the conduct of each election. Utilizes strong technology skills to improve election processes. Works closely with election administration staff, including but not limited to election officer staff, early voting staff, and voting equipment and logistics staff on election activities before, during, and after each election season. Manages and supports shared technology resources used by election administration division. Continually reviews internal and external processes related to the administration of election activities to suggest opportunities for increased efficiency.

As a member of the Office of Elections staff, participates in other activities related to election administration and voter registration on an as-needed basis. A flexible schedule is required before, during, and immediately after election day, to include working extended hours during evening classes and to support special projects or address issues as they arise. Must be able to work some evenings and weekends during the 8 weeks before each election.

Illustrative Duties

• Researches technology-based training;
• Facilitates team-building exercises at the work group or departmental level;
• Plays a support role in the implementation of various organizational development activities.

Required Knowledge Skills and Abilities

• Ability to communicate effectively, both orally and in writing;
• Ability to conduct training needs assessments and develop and present training programs;
• Ability to manage projects;
• Ability to facilitate meetings and consult with agency staff and management;
• Ability to work independently and as a member of a team;
• Ability to establish and maintain effective working relationships with peers and other county employees.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for “Any combination, experience, and training equivalent to”)

Graduation from an accredited college or university with a bachelors degree in education, business administration, public administration, or a closely related field; plus three years of professional experience in curriculum development, delivery of training courses, needs assessments, and/or facilitation of team-building exercises.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)

Additional Work Schedule Requirements: Required to work extra hours during the week and on the weekend at times throughout the year based on elections cycle or elections operations workload.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in areas related to government or political science
• Experience in an elections office and with the elections process
• Experience developing, delivering, and managing training programs
• Previous experience supervising temporary employees
• Excellent organizational and coordination skills
• Excellent Microsoft Office skills (Word, Excel) to develop reports and spreadsheets
• Excellent technical skills to use and implement new software solutions
• Ability to develop strategic and contingency plans for training activities
• Ability to work extensive overtime during and after each election

PHYSICAL REQUIREMENTS:
Work is generally sedentary, performed in a normal office environment with occasional travel possible. Ability to sit, stand, and walk as needed to perform core job functions. Ability to lift up to 25 pounds, Ability to work with both electronic and paper filing systems. Ability to use laptops and other electronic devices. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel Interview and may include a practical exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.