Executive Assistant

Washington, DC
Apr 13, 2023
May 09, 2023
Full Time
Job Description

The Executive Assistant to the Opinion Editor is a role that embodies professionalism, discretion, and collaboration. It's a visible role within the energetic, collegial yet professional Opinion team that demands a skillful time management, strong organizational skills, and ability to communicate with clients within and outside The Post.

  • You like organizing executive's life by identifying and prioritizing critical activities.
  • You anticipate needs, obstacles, and opportunities and develop solutions proactively.
  • You have sound judgement and thrive in working through obstacles and challenges independently.
  • You build and leverage relationships internally and externally to achieve results.
  • You genuinely enjoy providing exceptional customer service to a broad and diverse set of clients.
  • You are comfortable communicating at all levels of the organization, from high-level executives and executive assistants in other departments to external parties.

  • Provide general administrative support by scheduling meetings, answering phones, submitting expenses for reimbursement, organizing and maintaining confidential files, and arranging travel.
  • Manage executive's schedules by scheduling meetings, reminding about upcoming appointments or reschedules, alerting about time-sensitive emails and requests, booking travel, and preparing materials for meetings and events.
  • Maintain snacks and office supplies inventory by monitoring inventory level, placing and expediting orders, verifying receipt, and restocking.
  • Coordinate the logistics for office/desk relocations and new employee onboarding by arranging for office furniture moves, packing files, coordinating phone and computer setup, and ordering business cards.
  • Support the Editorial board by scheduling meetings, greeting external guests, completing security checks, setting up food and drinks.
  • Ensure accurate and timely payments to freelancer writers and cartoonists and independent contractors by maintaining agreements, updating rates, processing payments, and tracking actual payments against budget.

  • At least five years of experience as an executive assistant.
  • Excellent organizational and office administration skills.
  • Ability to remain calm and flexible under pressure.
  • Outstanding interpersonal and customer service skills.
  • Professional maturity.
  • Expertise with Microsoft Office products.
  • Ability to maintain confidentiality of sensitive business and people matters.

Wherever you are in your life or career, The Washington Post offers comprehensive and inclusive benefits for every step of your journey:
  • Competitive medical, dental and vision coverage
  • Company-paid pension and 401(k) match
  • Three weeks of vacation and up to three weeks of paid sick leave
  • Nine paid holidays and two personal days
  • 20 weeks paid parental leave for any new parent
  • Robust mental health resources
  • Backup care and caregiver concierge services
  • Gender affirming services
  • Pet insurance
  • Free Post digital subscription
  • Leadership and career development programs

Benefits may vary based on the job, full-time or part-time schedule, location, and collectively bargained status.

The Post strives to provide its readers with high-quality, trustworthy news and information while constantly innovating. That mission is best served by a diverse, multi-generational workforce with varied life experiences and perspectives. All cultures and backgrounds are welcomed.

The innovation doesn't end in the Newsroom - dozens of teams power The Washington Post. We are now hiring the next innovator - how will you Impact Tomorrow?