Administrative Support Specialist (Title 32) (Indefinite)

Langley AFB, Virginia
Mar 25, 2023
Mar 31, 2023
Full Time

As an Administrative Support Specialist (Title 32), GS-0301-09, you will perform the following duties:

1. Serves as the Commander's Resource Advisor, assuring full planning, execution, and accountability for the Unit's financial and workday resources. Proposes, drafts, and maintains Unit spend plans, forecasting the unit's use of Military Personnel and Operations and Maintenance funds, as well as Annual Training, Proficiency Training, Training Period Preparation Assembly, and Full-Time National Guard workday resources. Maintains proficiency in the use of numerous systems and familiarity with a large body of legal and regulatory material particular to the financial management realm. Prepares a wide variety of financial reports on a weekly, monthly, quarterly and annual basis in order to document financial accountability, inform management decision-making, and meet regulatory requirements. Approves or disapproves the execution of all Unit expenditures to ensure they are in accordance with legal and managerial guidance. Reviews travel authorizations and vouchers to ensure they are legal and proper before approval. Participates in quarterly Wing Financial Working Group meetings, aiding in the Wing-wide prioritization of unfunded requests. Works with Group, Wing, Comptroller Flight, and National Guard Bureau functional offices to coordinate transmission of unfunded financial needs and receipt of additional funds.

2. Serves as the lead for all unit administrative support functions. Recognizes need, initiates action, directs or personally formulates new administrative policies and procedures, and recommends changes designed to improve administrative efforts or services. Implements information management (IM) policies and procedures related to assigned areas of responsibility. Utilizes knowledge of a wide range of rules, procedures and operations to provide administrative support for records protection and safeguarding; electronic records management; Privacy Act and Freedom of Information Act requests and training; military personnel and pay actions; correspondence and mail management; and centralized orders and travel processes. Utilizes knowledge of the organization, programs, missions, and functions of the Unit and its major issues, program goals, objectives, work processes, and administrative operations in performing a wide variety of complex support work requiring analyzing interrelationships with the requirements of customers and other functional areas. Conducts studies, inquiries, and surveys in response to the needs of management. Serves as the unit's SharePoint manager or liaison. Plans, implements and maintains the unit's internal World Wide Web collaborative environment ensuring compliance with all Public Affairs, Legal, Communications-Computer, IM, and Host Wing guidance. Publishes unit drill schedules and newsletters. Accomplishes or assists in accomplishing a variety of military personnel transactions including appointments, enlistments, separations, promotions, duty assignments, transfers, line of duty actions, applications for school, payroll actions, and other personnel and pay actions, and forwards same to a higher level military personnel or finance office.

3. Plans, implements, and manages the Records Management Program for the Unit according to Air Force directives, instructions, and general guidance from Higher Headquarters. Considers the methods and processes by which: record materials are created by an organization; filing systems are maintained; and records are retained or disposed. Complies with local directives and instructions pertinent to the establishment and maintenance of files and training records. Develops records disposition schedules and procedures. Conducts staff assistance visits. Provides recommendations, advice, and technical guidance on the proper application of existing policies and procedures and use of new or improved methods and techniques to improve operational efficiency. Studies and analyzes problem areas through the collection and analysis of data, personal interviews, observations and management. Upon completion of staff visits, assembles and analyzes data collected and holds critiques with staff/operating officials on the status of the program, identifying areas requiring corrective action, identifying causes for deficiencies, rendering guidance and making recommendations for improvement. Prepares reports of findings and makes recommendations, establishes compliance schedules, and follows-up to ensure recommendations have been put into effect and deficiencies are corrected. Consults with all functional area records managers for retention or disposal of records. Establishes and maintains a records staging area.

4. Performs other duties as assigned.


Conditions of Employment

  • NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
  • This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement.
  • Selectee will be required to wear the military uniform.
  • Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
  • Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
  • Males born after 31 December 1959 must be registered for Selective Service.
  • Federal employment suitability as determined by a background investigation.
  • May be required to successfully complete a probationary period.
  • Participation in direct deposit is mandatory.


NOTE: Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/DD/YY to MM/DD/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. For a brief video on How to Create a Federal Resume.

: This position is being advertised as an indefinite appointment and applicant selected may be released at any time, and advised of his/her rights and benefits to which entitled. In the event a permanent employee is accepted for this indefinite position, there will be a change in their tenure from permanent to indefinite. Indefinite appointments may be made permanent at a later date without competition.

- All qualified Male/Female Enlisted Member (E1/AB - E6/TSgt) currently employed (permanent) in the Virginia Air National Guard Military Technician Program.
GROUP II - All qualified Virginia Air National Guard Male/Female Enlisted Member (E1/AB - E6/TSgt) regardless of employment status (Traditional, Military Technician or AGR). To be considered as a Group II applicant, proof of appointment/enlistment in the Virginia National Guard must be attached if the appointment/enlistment occurred within 60 days prior to, or during, the advertisement period.
GROUP III - Individuals eligible for membership in the Virginia Air National Guard.

Military Grades: Enlisted Member (E1/AB - E6/TSgt)

GENERAL EXPERIENCE : Applicant must have experience, education, or training managing a variety of diverse administrative programs in addition to serving as the commander's Resource Advisor.

SPECIALIZED EXPERIENCE : Applicant must have at least 12 months of specialized experience, equivalent to at least the GS-7 level, or equivalent pay band in other pay systems in the Federal government. This experience may also have been obtained in the private sector but must demonstrate that it is comparable to the GS grade indicated. This experience must include activities such as:
  • Experience maintaining proficiency in the use of numerous systems and familiarity with a large body of legal and regulatory material particular to the financial management realm.
  • Experience serving as the lead for all unit administrative support functions.
  • Experience conducting studies, inquiries, and surveys in response to the needs of management.
  • Experience planning, implementing, and managing the Records Management Program for the Unit according to Air Force directives, instructions, and general guidance from Higher Headquarters.

  • Additional information

    If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( Register | Selective Service System : Selective Service System ( ).

    If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .