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Election Officer Manager (management Analyst I)

Fairfax County Government
Fairfax, Virginia
$54,421.54 - $90,701.94 Annually
Closing date
Apr 8, 2023

Job Details

Job Announcement

Fairfax County is seeking a qualified candidate to serve as Election Officer Manager. This position acts under the supervision of the General Registrar and Election Manager and is responsible for the recruitment, onboarding, training, placement, and management of election officers (poll workers) for all elections in Fairfax County. Manages two full-time staff and six part-time staff to ensure all election officer tasks and related election activities are completed in an efficient and timely manner. Ensures adequate staffing at 265 voting precincts during each election from a pool of approximately 5,000 active election officers, taking into consideration legal requirements for party balance and bilingual needs. Manages the assignment of election officers to specific polling places based on their availability, training, and experience, and ensures that each polling place has a sufficient number of election officers with the appropriate skills.

Coordinates with the Election Training and Operations Coordinator to assist as needed in the development of election officer training standards, schedules, materials, and evaluations for in-person and online classes. Coordinates with the HR Manager on election officer hiring, terminations, and processing of election payroll to ensure all election officers are paid in a timely manner. Develops detailed timelines, plans, and reports for managing and documenting election officer processes. Develops and implements a comprehensive recruitment strategy to ensure adequate staffing for each election, including outreach to diverse communities and underrepresented groups. Maintains accurate and up-to-date records of election officers using database software, including their contact information, availability, and training status. Communicates with election officers to provide them with their assigned polling place, duties, and work schedule, and ensures that they are properly trained and prepared to perform their assigned tasks. Develops contingency plans for unexpected changes to polling place assignments, such as last-minute cancellations or staffing shortages. Troubleshoots problems that arise on election day, such as staffing shortages or technical issues, and provides guidance and support to election officers as needed. Monitors and tracks election officer performance and provides feedback to improve their effectiveness. Serves as the primary point of contact for election officers and manages staff responses to their questions, concerns, and feedback. Travels as needed to training sites, voting equipment warehouse, or polling places. Maintains knowledge of and ensures compliance with federal, state, and county election management and administration laws, regulations, and policies. Participates in other activities as required for the administration of elections and voter registration in Fairfax County.

Note: The assigned functional areas of the position are elections administration or operations, business administration, and/or public administration.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)
  • Assists with a variety of technical and professional work related to monitoring and reporting on departmental business processes, activities, and outcomes;
  • Assists with measuring and analyzing indicators of performance, quality, quantity and efficiency of services;
  • Compiles and provides business information to management;
  • Assists in implementing business improvements, such as changes to policies, work practices, processes and procedures;
  • Contributes to position papers, evaluation reports and presentations.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list).
  • Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;
  • Ability to communicate effectively orally and in writing;
  • Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
  • Ability to train, lead, and/or supervise paraprofessional staff.

Employment Standards

Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for " Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area.
Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

Must be a registered voter in the state of Virginia, or ability to become one within 30 days of appointment.

  • One year of experience in an election office and with the election process.
  • One year of supervisory experience.
  • Past service as an election officer (poll worker) at a polling place on election day.
  • Excellent organizational and coordination skills.
  • Excellent technical skills and demonstrated ability to learn and use new software.
  • Excellent Microsoft Office skills (Word, Excel) to develop reports and spreadsheets.
  • Experience using Airtable or other database software to maintain individual records.
  • Ability to work extensive overtime during the period up to 6 weeks before each election.

Position is primarily a desk position but does include time at community events. Visual acuity to read and manipulate data on computer monitor, ability to communicate in person, by phone, email, and text message. Will need mobility and ability to carry items up to 50 lbs. if needed. All duties performed with or without reasonable accommodations.

Panel interview and may include a practical exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.


Fairfax County, Virginia is a diverse and thriving urban county. As the most populous jurisdiction in both Virginia and the Washington metropolitan area, the County's population exceeds that of seven states. The median household income of Fairfax County is one of the highest in the nation and over half of its adult residents have four-year college degrees or more educational attainment. Fairfax County also is home to an extensive commercial office market and is a major employment center.

Fairfax County Government is a great place to work, with a variety of jobs in different fields, great benefits, and an enjoyable working environment. We serve nearly one million residents in one of the largest counties in the country. Our talented employees have established Fairfax County as a leader in nearly every facet of public service and have won national recognition as innovators in local government.The size of Fairfax County government and the diversity of services it provides to citizens allows opportunities for personal growth and development, without ever having to change employers. In addition to pay, Fairfax County Government provides an employee benefits package worth approximately 25% of your salary in additional compensation. This package of benefits consists of programs designed to protect you and your family during your employment with the county and into your retirement years.

Health Insurance
Dental Insurance
Group Term Life Insurance
Contributory Retirement Plan
Deferred Compensation
Flexible Spending Account Programs
Long Term Disability Insurance
Long Term Care Plan
Tuition Assistance Program
Employees' Child Care Center
Virginia College Savings Plans

Fairfax County's Application Process: Fairfax County uses an online application process called NEOGOV at nearly all positions.

Applicants who need assistance with the online application process are welcome to come to the Application Center at Fairfax County's HR Central where staff will be happy to work with you to establish an account and get your resume into the system. HR Central is located in the Government Center at 12000 Government Center Parkway, Suite 270, Fairfax, VA, and is open Monday through Friday, 8:00 a.m. to 4:30 p.m. Or call 703-222-5872 for more information.

For more information on applying, please click here -

Company info
12000 Government Center Parkway
Suite 270

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