Election Officer Manager (management Analyst I)

Job Announcement

Fairfax County is seeking a qualified candidate to serve as Election Officer Manager. This position acts under the supervision of the General Registrar and Election Manager and is responsible for the recruitment, onboarding, training, placement, and management of election officers (poll workers) for all elections in Fairfax County. Manages two full-time staff and six part-time staff to ensure all election officer tasks and related election activities are completed in an efficient and timely manner. Ensures adequate staffing at 265 voting precincts during each election from a pool of approximately 5,000 active election officers, taking into consideration legal requirements for party balance and bilingual needs. Manages the assignment of election officers to specific polling places based on their availability, training, and experience, and ensures that each polling place has a sufficient number of election officers with the appropriate skills.

Coordinates with the Election Training and Operations Coordinator to assist as needed in the development of election officer training standards, schedules, materials, and evaluations for in-person and online classes. Coordinates with the HR Manager on election officer hiring, terminations, and processing of election payroll to ensure all election officers are paid in a timely manner. Develops detailed timelines, plans, and reports for managing and documenting election officer processes. Develops and implements a comprehensive recruitment strategy to ensure adequate staffing for each election, including outreach to diverse communities and underrepresented groups. Maintains accurate and up-to-date records of election officers using database software, including their contact information, availability, and training status. Communicates with election officers to provide them with their assigned polling place, duties, and work schedule, and ensures that they are properly trained and prepared to perform their assigned tasks. Develops contingency plans for unexpected changes to polling place assignments, such as last-minute cancellations or staffing shortages. Troubleshoots problems that arise on election day, such as staffing shortages or technical issues, and provides guidance and support to election officers as needed. Monitors and tracks election officer performance and provides feedback to improve their effectiveness. Serves as the primary point of contact for election officers and manages staff responses to their questions, concerns, and feedback. Travels as needed to training sites, voting equipment warehouse, or polling places. Maintains knowledge of and ensures compliance with federal, state, and county election management and administration laws, regulations, and policies. Participates in other activities as required for the administration of elections and voter registration in Fairfax County.

Note: The assigned functional areas of the position are elections administration or operations, business administration, and/or public administration.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)

• Assists with a variety of technical and professional work related to monitoring and reporting on departmental business processes, activities, and outcomes;
• Assists with measuring and analyzing indicators of performance, quality, quantity and efficiency of services;
• Compiles and provides business information to management;
• Assists in implementing business improvements, such as changes to policies, work practices, processes and procedures;
• Contributes to position papers, evaluation reports and presentations.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list).

• Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;
• Ability to communicate effectively orally and in writing;
• Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
• Ability to train, lead, and/or supervise paraprofessional staff.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for " Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area.
BRIDGE CLASS EMPLOYMENT STANDARDS:
Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

Must be a registered voter in the state of Virginia, or ability to become one within 30 days of appointment.

PREFERRED QUALIFICATIONS:

• One year of experience in an election office and with the election process.
• One year of supervisory experience.
• Past service as an election officer (poll worker) at a polling place on election day.
• Excellent organizational and coordination skills.
• Excellent technical skills and demonstrated ability to learn and use new software.
• Excellent Microsoft Office skills (Word, Excel) to develop reports and spreadsheets.
• Experience using Airtable or other database software to maintain individual records.
• Ability to work extensive overtime during the period up to 6 weeks before each election.

PHYSICAL REQUIREMENTS:
Position is primarily a desk position but does include time at community events. Visual acuity to read and manipulate data on computer monitor, ability to communicate in person, by phone, email, and text message. Will need mobility and ability to carry items up to 50 lbs. if needed. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include a practical exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.