The incumbent will serve as an Program Analyst (Acquisitions) in ASO. The incumbent will report to the Deputy Chief in the ASO.
Specific duties for this position include, but are not limited to: Serving as liaison between ASO and the Procurement Management Division (PMD). Attending weekly meetings with PMD and representing ASO and our contractual efforts. Owning the ASO acquisition planning process and the ASO Acquisition Plan. Collaborating with the Budget Analysts on the maintenance of the spend plan. Updating the Acquisition Plan data on a regular basis as milestones for acquisitions are achieved or re-scheduled. Providing expertise on whether a program office requires contract support. Serving as a subject matter expert for the ASO program office on contract vehicles and potential methods of procurement. Participating in post-award orientation conferences. Attending periodic meetings on the status of various procurement and communicating to all the appropriate stakeholders. Developing Standard Operating Procedures (SOPs) and standard artifacts in collaboration with PMD to support the acquisition process within ASO. These will be primarily for the pre-solicitation process, which will include Independent Government Cost Estimates (IGCE) and Statements of Work (SOW). Working with Contractor Officer Representatives (COR), Project Managers (PM), and Cost Estimators on developing clear and consistent SOW, Market Research (MR), IGCE, and memorandums in the PMD template format. Facilitating proposal reviews and Technical Evaluation Team (TET) evaluations as needed in conjunction with the COR and PM. Developing and monitoring internal controls and procedures for ASO around the acquisition process. The internal controls will ensure that all acquisition related activities are compliant with approved processes and procedures. Providing general procurement policy advice and support. Ensuring ASO is following PMD and ASO procurement policy and guidelines. Assisting COR and PM with MR efforts and format into PMD MR templates. Review pre-award and post-award documents, such as solicitations, market research reports, pre-negotiation, and post-negotiation memoranda. Providing guidance on development of these documents as well. Tracking Period of Performance (POP) dates on upcoming expiring contract, overseeing schedules for contracts and tasks orders. Working with ASO management to develop Acquisition Plans with timelines that ensure that appropriate action is taken before the end of the contract POP. Developing functional and technical requirements for Judiciary enterprise scale hardware and software (e.g., software site licenses) and services in coordination with other Administrative Office directorates, offices, and Judiciary technical advisory working groups. This includes developing requirements studies and cost benefit analyses. Creating and maintaining a repository for procurement artifacts and internal controls and processed. RequirementsConditions of Employment CONDITIONS OF EMPLOYMENT All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens / . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification . All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check. New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/ . All new AO employees are required to identify a financial institution for direct deposit of pay before appointment. You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation. Qualifications
Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions. Specialized Experience :
Applicants must have at least one full year (52 weeks)
of specialized experience which is in or directly related to the line of work of this position. Specialized experience
is demonstrated experience: Working with appropriate subject matter experts to ensure acquisition policies and procedures are accurate and updated; Planning and proposing methods for acquiring the type of data and information needed to ensure the organization's management programs/projects are measured and improved; and Working successfully in a collaborative, team environment to address organizational challenges. Desired But Not Required
: A COR Level II certification.Education
This position does not require education to qualify. Additional information
The AO is an Equal Opportunity Employer.