Personal Assistant to director

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. Provide an efficient and responsive administrative, organizational, and logistical service to the Managing Director, helping him to manage and prioritize his time. The Director will rely heavily on the jobholder, trusting that work will be handled effectively and efficiently in his absence. Discretion and confidentiality are therefore essential attributes of this role.

Responsibilities
Work closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the internal and external environments and keep the CEO updated.


Prepare travel arrangements, expense reports, and all items needed to ensure the Managing Director’s successful focus on external relations and organizational growth.


Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required.


Ensure the Managing Director is fully briefed on, or prepared for engagements he is involved in.


The job holder may be required to perform other ad-hoc tasks that may be deemed necessary.


Run errands as requested.