Closeout Administrator

Fairfax, VA
Commensurate with education and experience.
Mar 23, 2023
May 21, 2023
Full Time
Closeout AdministratorThe George Mason University Office of Sponsored Programs (OSP), invites applications for a Closeout Administrator position. As the OSP Closeout Administrator, you will manage the closeout functions related to externally sponsored grants and contracts, for both non-federal and federal agencies. You will be a key player in ensuring that all fiscal transactions are within budget, compliant with state and federal policies, and create efficient shared tools and processes. As part of the Post Award Administration team in OSP, you will interface regularly with other OSP staff, sponsors, department, and college research administrators and faculty. The Closeout Administrator may also be tasked with other duties and projects as assigned based on strategic initiatives directed by OSP leadership.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.Responsibilities:Complete the closeout process for Sponsored Awards;Review expired grants to determine closeout suitability based on grant and/or contract requirements;Track status of closeouts and escalate problems as needed;Understand sponsor requirements, and ensure grantees closeout process and checklists are appropriately completed in accordance with federal and non-federal guidelines;Create standardized document templates, other correspondence, and prepare and disseminate both individual and mass correspondence for distribution to OSP staff, department, and college research administrators and faculty;Work collaboratively with others within the team, OSP staff, principal investigators, and college and department administrators to obtain information necessary for closeout and other tasks;Conduct analysis and make recommendations to improve the overall effectiveness and efficiency of operations, including quality assurance processes and modifications to improve the effectiveness of internal work processes;Ability to use existing data systems to monitor the closeout process;Understand the organizational policies and procedures for accuracy of solutions and deliverables to client;Timely preparation of monthly closeout emails;Assist with external agency and financial audits as needed; andAssist with other duties as assigned.Required Qualifications:Bachelor's degree; or equivalent combination of education and related experience;Demonstrated experience in accounting or related field;Strong attention to detail and accuracy for reconciliation of accounts;Strong skills in Excel and other Microsoft based software applications, problem solving, interpersonal and communication skills;Well organized with the ability to manage multiple priorities concurrently;Self-starter with ability to manage tasks with little supervision;Demonstrated ability to aggregate, analyze, and present data gathered from multiple sources; andDemonstrated understanding of Uniform Guidance requirements as they pertain to closeout activities.Preferred Qualifications:BA in Business Administration, Accounting, or related field;Knowledge and experience with sponsored project accounting;Experience with grant and contract closeout at an institute of higher education;Proficient in Ellucian Banner financial system;Work experience in a higher education environment; andTypically, preferred experience is gained in 3+ years.* Applicant must be: (i) a citizen of the United States; (ii) a person who is a lawful permanent resident of the United States (a "Green Card" holder); (iii) a person who is a "protected individual" as defined by 8 U.S.C. 1324b(a)(3); or (iv) a person who is otherwise able to become generally eligible to receive unclassified technical data pursuant to the International Traffic in Arms Regulations.

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Similar jobs