Administrative Officer

Washington, D.C
Mar 17, 2023
Mar 22, 2023
Full Time

The Administrative Officer is located in the Federal Library and Information Network (FEDLINK), Library Enterprises, Chief Operating Officer at the Library of Congress. The position reports directly to the FEDLINK Executive Director and assists the Director in providing a broad range of administrative services in support of the mission of FEDLINK.

FEDLINK is an organization of federal agencies working together to achieve optimum use of the resources and facilities of federal libraries and information centers by promoting common services, coordinating and sharing available resources, and providing continuing professional education for federal library and information staff. FEDLINK serves federal libraries and information centers as their purchasing, training and resource-sharing consortium. Customers can tap into the expertise of federal librarians, contracting officers, financial managers, and customer service representatives getting the best products and services at the best available prices.

The Administrative Officer serves as an adviser to the Director on administrative matters and assists in planning, organizing, directing, and controlling the utilization of human, material, and financial resources in order to maximize achievement of the goals and objectives of FEDLINK, and the Library. In carrying out administrative responsibilities, the incumbent applies in-depth, expert knowledge of, and skill in, personnel management, budget implementation, contract administration, office equipment procurement procedures, records management, program evaluation, and other related activities. The incumbent works with Library management service office to assure that central administrative support is provided to FEDLINK as needed, that effective communications are maintained, and that problems are resolved expeditiously as they arise.

Independently performs administrative management functions that service and/or fulfill a number of organizational requirements. Keeps the FEDLINK Executive Director informed on matters of policy and changes in procedures. Applies existing and new Library and COO/LE policies and directives, provides advice on requirements, maintains databases that reflect the fulfillment and/or status of administrative requirements, prepares administrative paperwork both for FEDLINK tracking and record keeping and as required by the Directorate, COO, and Library organizations such as the Financial Services Directorate and Human Capital Directorate. Maintains an awareness of the status of the organization's personnel actions.

Assists in managing budget formulation and execution for a changing budget of administrative expenses. Analyzes budget calls and reviews guidelines and instructions. Briefs managers of schedules and data requirements. Participates with the managers in reviewing office need, plans and goals. Develops budget data and justification for review and approval. Provides guidance in preparing the budget for submission and responds to questions from the Directorate, COO and the Financial Services Directorate. Provides administrative support for budget-related processes such as e­ Management that support budget formulation and execution. Analyzes support processes and provides advice for administering a changing budget of expenses involving different funding sources, such as offering guidance to organizational staff in preparing and justifying budget requests.

Independently, and/or with the FEDLINK Executive Director, performs program liaison duties to address human resources administration issues that are not always susceptible to direct observation and analysis, such as developing informational materials based on knowledge of the internal operations, human resources policies, budgetary constraints, and work priorities of the Library, and the COO service unit. Assists managers in projecting staffing needs. Analyzes organizational needs for future programs and recommends the type and number of staff required to accommodate program objectives.

Independently analyzes support processes and provides guidance for administering procurement that require varying approaches, such as formulating a more efficient way of performing cost analyses and soliciting bids. Reviews and processes procurement paperwork. Anticipates needs for procurement. Prepares purchase requisitions, recommendation for engaging experts and consultants and Request for Proposals to assure adequacy of resources in meeting deadlines and schedules.

Performs other related duties as assigned.

The position description number for this position is 364958.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, non-bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.


Conditions of Employment

Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.


Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to perform administrative management functions for an organization including human resources, budgeting/finance, and contracting/procurement. **

Ability to utilize computer technology and applications. **

Ability to interact collaboratively with others exercising judgment and discretion in order to provide consultation and liaison services. **

Ability to analyze organizational and operational problems and develop solutions using analytical methods to improve programs and processes.

Ability to communicate effectively other than in writing.

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. For more information, please see: Vetting Process

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial permanent appointments to the Library of Congress require completion of a one-year probationary period. Probationary periods served at other Federal agencies do not count toward this requirement.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

A "Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.