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Senior Procurement Specialist

Fairfax Water
Fairfax, Virginia
Closing date
Apr 14, 2023

Job Details

Under supervision of the Procurement Manager and limited supervision of the Procurement Program Supervisor, this position manages large, complex procurements related to professional and non-professional services with a strong emphasis on information technology projects.    Leads and documents evaluation deliberations, negotiations and award processes to ensure all phases of the procurement process are conducted in a manner consistent with procurement best practices, the Virginia Public Procurement Act and Fairfax Water requirements and maintains all ethical standards and credibility in the marketplace with potential bidders, contractors, and customers.

  • Manages large complex procurement and contract administration actions by:
  • Manages competitive procurement process, formal and informal, in compliance with the Virginia Public Procurement Act and Fairfax Water policies and procedures.
  • Prepares, issues, and awards complex Invitation For Bids and Requests For Proposals with knowledge of information technology purchases.
  • Works with requisitioners to develop, review, and edit specifications and/or scopes of work for solicitations.
  • Performs research on sources of supply and determining the availability of existing public contracts to satisfy user requirements.
  • Determines appropriate procurement method.
  • Conducts pre-bid and pre-proposal conferences.
  • Completes evaluation of bids and proposals for compliance with the solicitation requirements.
  • Leads and documents evaluation deliberations, negotiations and award processes to ensure all phases of the procurement process are conducted in a manner consistent with procurement best practices, the Virginia Public Procurement Act and Fairfax Water requirements and maintains all ethical standards and credibility in the marketplace with potential bidders, contractors and customers.
  • Prepares complete agreements and identifies applicable terms and conditions for purchase of goods and/or services.
  • Assist senior personnel with the preparation and of Board Items for contract awards.
  • Reviews and approves purchase orders under the authority delegated by the Procurement Manager.
  • Negotiates difficult and/or major contract changes with vendors.
  • Performs contract administration functions, identifying problems and initiating corrective action when appropriate.
  • Maintains complete procurement file documentation.
  • Assists in the development of internal procedures and regulations.
  • Identifies and coordinates with the Procurement Program Supervisor and SAP Team on modifications/reconfigurations to modules to improve efficiencies in the procure-to-pay process for internal and external Procurement users.
  • Assists in the training of lower level employees.Testifies in court to support Fairfax Water’s action or interest in procurement or contract disputes as needed.
  • Responsibility contract administration activities.
  • Assists, advises, and guides junior procurement and compliance personnel as required.
  • Performs related work as required and assigned.
  •  Must be able to work independently and collaborate with other departments and division to contract for a wide variety of services.
  •  Performs other duties as assigned or required.


  • Bachelor’s Degree in Business Administration or business-related field from an accredited college or university; and at least five years of progressive experience in management of complex information technology procurements and management of awarded contracts or an equivalent combination of education, experience and knowledge.
  • Considerable experience in state and/or local government procurement for information technology, facility operations and contract administration, and complex, high cost purchases of other services and commodities.
  • Considerable knowledge of procurement policies, regulations and procedures.
  • Considerable knowledge of best practices in public procurement.
  • Experience with drafting procurement specifications and contracts.
  • Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or other accredited procurement certification and ability to obtain any necessary certification within two years of employment.
  • Experience negotiating complex and technical contracts, change orders, amendments, and renewals.
  • Exceptional writing and verbal communication skills.
  • Expertise in MS Office with high level of proficiency in Word and Excel and experience using PowerPoint.
  • Experience with procuring GIS technology.
  • Must pass a controlled substance (drug) test for employment.
  • Fairfax Water requires new employees to be fully vaccinated against COVID-19, subject to legally required exceptions.



Fairfax County Water Authority (Fairfax Water) is Virginia's largest water utility, serving one out of every five Virginians who obtain their water from public utilities. Nearly 1.5 million people in the Northern Virginia communities of Fairfax, Loudoun, Prince William and Alexandria depend on Fairfax Water for superior drinking water.

That's 1.5 million friends, neighbors and family members. We don't need any other reason to demand the highest in water quality standards!
Chartered in 1957 by the Virginia State Corporation Commission as a public, non-profit water utility, Fairfax Water operates four water treatment plants with a combined capacity of 262 million gallons per day. The plants include the Corbalis Treatment Plant, operating on the dependable and free-flowing Potomac River in the northwestern area of Fairfax County, and the Griffith Treatment Plant on the impounded Occoquan River in the southeastern area. Water is distributed throughout Fairfax Water's service area through nearly 3,200 miles of water mains.

Fairfax Water produces, on average, 148 million gallons of water per day. More than 235,000 mostly residential accounts in Fairfax County comprise about 60 percent of total water sales. Approximately 40 percent of total water sales are wholesaled to Loudoun and Prince William Counties, the City of Alexandria, the Town of Herndon, Ft. Belvoir and Dulles Airport. Revenues in 2005 were $120 million.

Fairfax Water is governed by a ten-member Board of Directors composed of Fairfax County citizens who are appointed by the elected Board of Supervisors of Fairfax County. A General Manager, supported by a senior staff of engineering and business professionals, manages the day-to-day operations of Fairfax Water.
Summary of Benefits
Regular Full-time Employees

? Vacation Days Per Year Service Years
13 0 < 3 years
19 3 < 15 years
26 15+ years

? Sick Leave
13 days per year for you and/or your household dependent's illness and care.

? Holidays
JAN New Year's Day, Inauguration Day & Martin Luther King Day
FEB Presidents' Day
MAY Memorial Day
JULY Independence Day
SEPT Labor Day
OCT Columbus Day
NOV Veterans' Day, Thanksgiving Day & Day After Thanksgiving
DEC Christmas Eve (1/2 Day) & Christmas Day
** Plus one Discretionary Holiday to be taken during the calendar year.

? Health which also includes Medical / Dental / Vision / Rx
? Life
? Long-Term Disability (effective after 36 months of employment)
? Voluntary Long-Term Care (at employees' cost)


? Fairfax Water Retirement Plan
? 457 Plan (similar to a 401(k) plan)


? Tuition Reimbursement
? Professional Development
? Child/Adult Care Reimbursement Plan
? Flexible Spending Accounts
? Holiday Parties and Picnics
? Credit Union Membership
? Direct Deposit

Fairfax Water is committed to providing comprehensive benefits to our employees and their eligible dependents, as well as opportunities for continued education and professional development.

Employee-paid premiums and contributions are deducted on a pre-tax basis.

This review is intended to be a brief summary of the major benefits provided by Fairfax Water. In all instances, plan documents and policies govern the eligibility and administration of each benefit plan.

Company info
8570 Executive Park Avenue

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