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Journal Production Coordinator

American Public Health Asssociation
Washington D.C.
Closing date
Apr 14, 2023

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Part Time

Journal Production Coordinator

Perform the following functions for the American Journal of Public Health: Monitors the submission and peer review processes, ensuring manuscripts are processed in a timely fashion, and assists authors, Editorial staff, and peer reviewers with any problems. Monitor the Journal production workflow from upload of final versions through copyediting, proofreading, composition, online posting, and finalization, and assists authors, Editorial staff, and Production staff with any problems. Coordinate with staff, freelancers, and authors to ensure timely and efficient publication of the Journal. Provide administrative support for the production department as needed. Assist the set-up and coordination of Spring and Fall in-person Editorial Board meetings; takes meeting minutes. Submission/Peer Review Process: Oversee the submission and peer review process, assisting the Editor-in-Chief, Associate Editors, authors, and peer reviewers with access and procedural problems. Provide support for authors, peer reviewers, and Associate Editors to ensure timely completion of peer reviews, troubleshooting delays as needed and ensuring manuscripts are compliant with AJPH requirements. Answer technical questions about the tracking system and the submission/peer review process; assists in training Editors, authors, and peer reviewers, as needed, to use the tracking system. Coordinate with the Deputy Editor to ensure all manuscripts are blinded prior to peer review, working with authors to update files when unblinded files have been submitted. Production Process: Initiate production and ensures final version manuscript files are compliant with AJPH format requirements (references, tables, figures, blinded material), answering author queries and resolving potential problems as needed. Check final version manuscripts for missing or incorrect elements and ensures that complete and correct files are sent for preliminary edit.

Other Tasks: Review, edit, and update AJPH and APHA Web pages and production-related e-mail templates as needed. Assist APHA members with access to AJPH content and use of the AJPH website, referring members to APHA Membership when necessary. Maintain the integrity of the AJPH submission system database—updating user records, merging duplicate records, removing defunct accounts, flagging and removing reviewer accounts when necessary. Coordinate delivery of complimentary PDFs of articles to published authors. Work with Deputy Director of Publications to ensure timely revision of contracts and payments to editors and reviews vendor contracts for renewal dates. Arrange travel, room accommodations, conference tolls, meal functions, meeting notices, agendas, and supporting materials for AJPH Editorial Board Spring and Fall meetings in coordination with the meetings department, APHA travel agency, and Accounting department. Other duties/projects as assigned by the Director of Publications or Deputy Director of Publications.

Bachelor’s degree in English, journalism, or related field. One year of experience in proofreading and copyediting or publications, knowledge of periodical production, manuscript tracking systems, and AMA style desirable. Must have excellent written and oral communication skills, good computer skills, strong organizational ability, and sharp eye for detail. Must be flexible, reliable, and hard working. Physical Requirements: Travel to the Annual Meeting is required with other occasional travel possible. Must be able to work occasional evening and weekend work as job duties or projects require it. Requires occasional lifting and moving to 25 lbs.

Position is based in downtown DC near several metro stations.  Hybrid work environment.

Hours: 35 hours a week, full-time, Monday - Friday (daytime).  Number of openings: 1.

Applicants who meet the requirements and are interested in being considered for this position should upload the following information at:

  • Cover letter;
  • Resume;
  • A writing sample;
  • Salary requirement;
  • At least 2 supervisory references and 1 professional reference (name, title, company

name and phone number and email).

Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy.

CLOSING DATE:            Open Until Filled

EEO/AA/VETS/DISABILITY.  APHA is strongly and actively committed to diversity in its workplace.

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